University of California, Riverside

Communications Infrastructure Fee



About the CIF


Contents

Why a CIF?

As UCR evolves over the next decade, it is clear that campus faculty, staff, and students will depend on the free flow of ideas, information, and inspiration to achieve teaching, research, and public service goals and objectives. This free flow of information will depend on a variety of communication technologies that enable faculty and students to access and transmit data in support of their scholarly and intellectual activities across disciplines, among campuses, and with peers throughout the world. These same infrastructures will enable the most modern, paperless, and efficient administrative environment possible.

Several years ago, UCR acknowledged the importance of the campus network and implemented a stable, robust and flexible communications funding model that has allowed the campus to integrate emerging technologies into the academic and administrative functions of the university. This funding model is now known as the Communications Infrastructure Fee (CIF), formerly the Communications Worker Fee (CWF).

What is the CIF?

The Communications Infrastructure Fee (CIF) is a recharge mechanism that supports the maintenance, renewal, replacement, and expansion of UCR’s robust voice and data network. Effective July 1, 2010, the CIF has replaced the former Communications Worker’s Fee (CWF) and the telephone line charge (dial tone) rate.

Rates
FY 09-10
FY 11-12
FY 13-14
FY 14-15
Line Charge Rate $20.90
/month/line
$0.00 $0.00 $0.00
CWF $24.00
/month/FTE
$0.00 $0.00 $0.00
CIF $0.00 $53.02 $58.18 $61.09

Why the move from CWF to CIF?

In FY 2002-03, UCR adopted the Communications Worker Fee (CWF) rate methodology. UCR’s CWF allowed the campus to build and maintain a very sophisticated, highly reliable, and extremely robust network. Importantly, when the fee was introduced 8 years ago, there were sufficient differences between telephone and data network technologies that the campus maintained two fee structures, one for telephone services (e.g. line charge rate (dial tone), toll charges, etc.) and one for data services (CWF for network access and services).

However, during the past 9 years, these voice and data services (also broadly defined to include video interactions over the network) have increasingly converged and are very commonly being provided over a single set of infrastructures and systems (e.g. campus faculty, staff, and students are placing phone calls across the world using the campus data network). As a result, the CIF (the combination of the CWF and the line charge rate (dial tone)) was proposed to the Committee on Sales and Service Activities (COSSA) in the spring of 2010 and approved by the EVC and Provost in late June 2010. This combined fee will facilitate acquiring and deploying the type of infrastructures and services required to support a converged network, one that supports video, voice, data, and emerging collaboration and communications technologies on a common suite of network electronics, fiber and support systems and servers.

How is the CIF Charged?

Academic & Staff Employees

The CIF charging mechanism is exactly the same as the former CWF. The CIF is charged monthly and prorated based upon the Communications Worker (CW) FTE. A Communications Worker is a campus employee paid via the campus Payroll Personnel System (PPS) who has direct or indirect access to the campus network (this access can be via a network port, phone, the wireless campus network, a privately shared network, or an office campus connection). The amount of “network usage” does not determine whether or not an employee (title code) is a communications worker. The PPS title code determines whether or not an employee is included in UCR’s database of Communication Workers. The campus Committee on Sales and Service Activities (COSSA), in consultation with department, unit, and college administrative and financial leadership, approves the list of Communication Worker title codes.

Student Workers

Student workers (title codes 4921 and 4922) are also assessed the CIF at 50%. The CIF is first reduced by 50% to $30.05 then assessed based on the percentage of time the student works in a particular month.

Example:

Mary Scott is a student employee who worked 40 hours during the month of July 2014.

Total Hours Worked in July

Total Hours in July

% Time Worked

CIF Student Worker Rate

CIF Amount

(a) (b) [c=(a/b)*100] (d) (e=d*c)
40 176 22.73% $30.55 $6.94

Source for Monthly Working Hours: http://atyourservice.ucop.edu/employees/policies_employee_labor_relations/monthly_working_hours.html

Work-Study Students

UCR cannot charge the CIF to work study funds. Thus, the home department of the work study student will be assessed the entire prorated amount of the CIF.

Example:

Fund
Distrib.
Total Hours Worked in July
Total Hours in July
% Time Worked
CIF Student Worker Rate
CIF Amount
(a) (b) (c) (d) [e=(c/d)*100) (f) (g=total e *f)
23499 60% 24 176 13.64% $0 $0
19900 40% 16 176 9.09% $30.55 $6.94*

TOTAL

100%

40

176

22.73%

$30.55

$6.94

*$6.94 = $30.05 (CIF Rate @ 50%) * 22.73%

Students Living in Residence Halls

In addition, UCR’s students who live in the campus residence halls are assessed the CIF. Please note that students at large are not assessed the CIF since the preponderance of connectivity for students at large is through the campus wireless network that has traditionally been funded via other sources.

Where does the expense appear on my department's ledger?

The CIF expense appears under account code 760240 which falls under BC 45 (Communications) on the general ledger.

Beginning July 1, 2010, a department should see a reduction to its line charge expense (account #760200, BC45-Communications) if a department utilizes telephones. There is no longer a monthly line charge rate (dial tone) and therefore departments will no longer be charged for dial tone.

CIF expense cannot be redirected but will follow payroll adjustments/transfers.

Can CIF be charged as a direct cost to grants and contracts?

Currently, grants and contracts cannot be charged CIF. Please refer to the Office of Research web site for all inquiries relating to contracts and grants.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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