University of California, Riverside

Capital Programs Management System



Announcements


CPMS Campus Announcements and Correspondence

CPMS Organizational Approval and Prioritization - November 29, 2016

Over the past several months, a working team has met with campus stakeholders to review the current process to request facility-related projects. Based on feedback from the different colleges and administrative units, a new project request process has been created to provide units with more information on project requests and allow for unit prioritization of projects.

The new project request process for facility-related projects launches on November 28, 2016. There are two main resources that will be available to the campus community as part of this new process:

R'Projects website: this website includes information on project requests, project cost estimates, the project life cycle, and current status of project requests.

CPMS system for unit prioritization: CPMS has been updated to enable units to prioritize all project requests at the org level. Campus will review projects after this point to apply campus prioritization, and projects will be completed based on this prioritization. This system will replace the ad-hoc requests that have been used to prioritize CPMS projects this quarter.

Detailed trainings with the Facility Managers and CFAOs will occur to discuss how this process will work day-to-day.

The working team is very excited for the launch of the new project request process, and hope that all UCR units use these new resources to create project requests in the future. If you have any feedback or concerns, please do not hesitate to reach out to the working team for this initiative (contact information below).

Amanda Hatheway, Planning Specialist: amanda.hatheway@ucr.edu

George MacMullin, Director of Project Management, Architects & Engineers: george.macmullin@ucr.edu

Jeff Kaplan, Associate Vice Chancellor of Capital Asset Strategies: jeff.kaplan@ucr.edu

Susan Marshburn, Executive Director of Facilities Services: susan.marshburn@ucr.edu

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CPMS Enhancements - March 8, 2012

March 8, 2012

Dear CPMS Users and SAAs,

Tomorrow (3/8/2012), the Capital Programs Management System (CPMS) will be upgraded to support new functionality that improves the integration between CPMS and the Physical Plant system and provides for enhanced email notifications. Additionally, the CPMS Dispatcher will now be able to request reviews by particular individuals or groups on an ad hoc basis.

Please read further for more information about these enhancements.

CPMS and Physical Plant Integration

When requests are determined to be “Maintenance”, “Light Alteration”, or “Minor Capital Project”, the request will be sent DIRECTLY to the Physical Plant system. The departmental Physical Plant Transactor will NO LONGER approve maintenance requests that are routed from CPMS to the Physical Plant Work Order System.

In summary, all information required by the Physical Plant Work Order System (including funding sources and FAUs), will be entered into CPMS and automatically transferred into the Physical Plant Work Order System when Physical Plant will perform the work.  It is hoped that this will provide a more seamless experience for campus departments.

Enhanced Email Notifications

When requests are sent from the CPMS to the Physical Plant system for either Maintenance, Light Alteration work, or to be completed as a Minor Capital project, the Primary Contact person for the CPMS request will receive a courtesy email notification.  Moreover, when requests require an estimate from Physical Plant, the Primary Contact person for the CPMS request will also receive a courtesy email notification.

And finally, when requests are to be completed by Architects & Engineers (formerly Office of Design and Construction), the Primary Contact person for the request will receive a courtesy email notification.

Enhanced Selection of Project Reviewers

The CPMS Dispatcher, who reviews and manages the routing of all requests, will have enhanced capabilities related to choosing ad hoc reviewers for a request. This new feature allows the Dispatcher to “check-out” a request to one individual, multiple individuals, or to entire groups. For reviewers, this means you will only receive requests that specifically require your review – reducing unnecessary email notifications.

All of these enhancements are aspects of a larger effort to make the Capital Programs Management System more streamlined and feature-rich for all users.

For support questions, additional information or assistance, please send an email to cpmsfeedback@ucr.edu.

Eric Martin
Project Manager
Computing & Communications
eric.martin@ucr.edu
(951) 827-6424

Mary-Alice Avila
Senior Facilities Requirements Analyst
Capital Resource Management
mary-alice.avila@ucr.edu
(951) 827-2455

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CPMS SAA Introduction and Training: From AVC Charles Rowley and AVC Timothy Ralston - April 12, 2011

April 12, 2011

Dear UCR Systems Access Administrators (SAAs),

Recently, Vice Chancellor Gretchen Bolar announced the deployment of the Capital Programs Management System (CPMS), an online tool that enables the review and approval of capital projects including new construction and renovations. The CPMS is fully integrated with the Enterprise Access Control System (EACS) as well as the R’Space portal, and it utilizes common definitions and verbiage to facilitate project reviews as they occur across campus. More information concerning the CPMS, as well as all the CPMS announcements and correspondence, can be found at cnc.ucr.edu/cpms.

The CPMS utilizes three departmental roles that are established by SAAs (Requestor, Transactor, and Departmental Approver). Importantly, all construction and renovation requests will route through the CPMS, including those requests that have been historically routed directly to Physical Plant. Therefore, SAAs must consider both Physical Plant Work Order System and CPMS roles concurrently, since Physical Plant Transactors will not automatically be granted access to the CPMS. Please note that requests for repairs, trouble resolution, sign shop services, special events support, keys, etc. will CONTINUE to be made directly to Physical Plant.

Capital Planning and C&C will host two Open Houses to introduce and demonstrate the CPMS and dialog on deployment alternatives. The Open Houses will take place on Thursday, April 21st from 8:15 AM to 9:15 AM and from 2:00 PM to 3:00 PM in the afternoon. Both meetings will be held in the Accounting Conference Room. If you plan on attending either of these sessions, an RSVP to Amber Jones (amber.jones@ucr.edu) would be greatly appreciated.

Please note that the CPMS will be available within EACS on Thursday April 21st (the same day as the SAA training). The CPMS will be deployed to campus on May 31st. Again, more information is available at the CPMS web site, or please feel free to e-mail cpmsfeedback@ucr.edu.

Tim Ralston
Associate Vice Chancellor
Capital Planning

Charles Rowley
Associate Vice Chancellor
Computing and Communications

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CPMS Training for Transactors and Departmental Approvers: From AVC Charles Rowley and AVC Timothy Ralston - April 12, 2011

April 12, 2011

Dear UCR CFAOs and Departmental Administrators,

As many of you are already aware, Vice Chancellor Gretchen Bolar recently announced the deployment of the Capital Programs Management System (CPMS), an online system that enables the review and approval of capital projects including new construction and renovations. One important objective of the CPMS is to provide transparency to the capital projects review process, providing all stakeholders a clear understanding of a project’s “scope, schedule, and budget.” More information concerning the CPMS, as well as all the CPMS announcements and deployment correspondence, can be found at cnc.ucr.edu/cpms.

Vice Chancellor Bolar has requested that each CFAO, on behalf of his/her college or administrative unit, develop a framework for the review and approval of capital projects. CPMS training will be provided per the schedule below, and we are requesting that you please consider who should participate in this training based on your organization’s specific plans for reviewing capital projects. The CPMS has four departmental and college/unit roles as follows:

Requestor (departmental role): This role may prepare requests and may forward them to Transactors for further review.

Transactor (departmental role): This role may prepare requests, review requests initiated by Requestors, and forward requests to Departmental Approvers.

Departmental Approver (departmental role): This role is responsible for approving the request and committing departmental funds towards the construction / renovation / remodel project.

Organization Approver (college/unit role): This role is responsible (under certain circumstances) for reviewing the requesting and providing college / unit approval.

Individuals who will assume one of these CPMS roles may register for training via at the UC Learning Center (access is please visit lms.ucr.edu or rspace.ucr.edu). The classes will be offered at the following dates and times:

Wednesday, May 11th, 3:30 PM ‘till 5:00 PM, Accounting Conference Room

Thursday, May 12th, 10:30 AM ‘till Noon , Accounting Conference Room

Again, more information is available at the CPMS web site, and please feel free to e-mail cpmsfeedback@ucr.edu if you have additional questions or would like to provide feedback.

Tim Ralston
Associate Vice Chancellor
Capital Planning

Charles Rowley
Associate Vice Chancellor
Computing and Communications

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CPMS Introduction and Deployment Plan: From VC Bolar - April 8, 2011

April 8, 2011

Dear Colleagues:

During the past many years, the number of campus buildings, offices, classrooms, labs, and assignable square feet has grown dramatically. As the campus has grown, so too have construction related regulatory requirements that have increased both in scope and complexity. These evolving statutory mandates must be considered during planning, design, and construction efforts.

UCR's dynamic and complex environment has resulted in the need to manage campus space,renovations, and expansions via a transparent approach that is clearly understood by everyone involved in the planning and review process.

Given this background, I am very pleased to announce the deployment of a new campus tool known as the Capital Programs Management System (CPMS). The CPMS will be available for general use in early June. As you may recall from discussions several months ago on this topic, the CPMS will provide the aforementioned transparency to the review process, providing all stakeholders a clear understanding of a project's "scope, schedule, and budget."

During the weeks ahead, it is important that each CF AO, on behalf of his/her college or administrative unit, develop a framework for the review and approval of capital projects. To assist with this effort, I'm encouraging campus CF AOs to participate in the meetings that will introduce this new system to the campus (you will receive additional information concerning these meetings and training sessions over the next several days). I have provided the various system roles for your initial review and consideration at the end of this e-mail, and the CPMS meetings will provide CFAOs with opportunities for discussing approaches to capital planning as well as best practices relating to reviews and approvals.

Again, more information concerning the deployment of this new tool will be provided to you in the weeks ahead. Additional background material can also be found at the CPMS web site at cnc.ucr.edu/cpms. Please feel free to address any immediate questions to cpmsfeedback@ucr.edu.

Sincerely,
Gretchen S. Bolar
Vice Chancellor
Finance and Business Operations

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More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: cpmsfeedback@ucr.edu

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