University of California, Riverside

Ebuy



eBuy Role Recommendations


The following eBuy Role Recommendations have been developed to help guide SAAs through the process of determining the level of access to assign for their departmental users. The recommendations are based upon both the department/unit structure and the level of Purchasing transactions.

Please contact Purchasing if you have questions regarding eBuy role designations for your group.

Large Laboratories (High volume of purchases)

  • PI = Requestor
  • PI’s designee (optional) = Requestor
  • All other lab members = SubRequestors

The PI can act as the control point for all purchases made by the lab. Alternately, they may designate an individual within the lab to act as this control point. Each member of the lab may submit requests to purchase to the PI or their designee, that request can then be forwarded to a Transactor for purchase, returned to the SubRequestor for additional work or cancelled, as determined by the Requestor.

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Large Academic Department (High volume of purchases)

  • PI = Requestor
  • PI’s designee (optional) = Requestor
  • FAO/MSO = Transactor

(To enable submission of high-value requisitions)

  • Departmental Transactor = Transactor
  • Departmental Receiver = Receiver
  • perhaps multiple Receivers due to logistical considerations)
  • Section or Unit managers = Requestor
  • All others = Sub-Requestor

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Large Non-Academic Departments (High volume of purchases)

  • FAO/MSO = Transactor
  • (to enable submission of high-value requisitions)
  • Departmental Transactor = Transactor
  • Departmental Receiver = Receiver
  • (Perhaps multiple Receivers due to logistical considerations)
  • Section or Unit managers = Requestor
  • All others = Sub-Requestor (as established by each Requestor)

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Academic, Administrative & Service depts. (Low volume of purchases)

  • PI = Requestor
  • PI’s designee (optional) = Requestor
  • FAO/MSO = Transactor
  • (To enable submission of high-value requisitions)
  • Departmental Transactor = Transactor
  • Departmental Receiver = Receiver
  • (Perhaps multiple Receivers due to logistical considerations)
  • Section or Unit managers = Requestor
  • All others = Sub-Requestor

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Units utilizing Service Centers (Low volume of purchases)

  • PI = Requestor*
  • PI’s designee (optional) = Requestor*
  • FAO/MSO = Transactor
  • (To enable submission of high-value requisitions to Campus Purchasing)
  • Section or Unit managers = Requestor
  • Departmental Receiver = Receiver
  • (perhaps multiple Receivers due to logistical considerations)
  • Service Center Staff = Transactor
    (must establish Transactors within your Accountability Structure to allow them to act on your unit’s behalf)
  • All others = Sub-Requestor

Please note, some lower volume academic departments may wish to establish their PIs (and their designees, if any) as SubRequestors and a Department manager as the Requestor for the department. In this manner the department manager can act as the control and coordination point for all departmental purchases.

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More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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