University of California, Riverside

eBuy PC



User Guides


  • Order Process for Purchasing Assistant

    Orders over $10,000

    All orders over $10,000 must be processed via a Purchase Requisition. Please contact Trudi Baker (trudi.baker@ucr.edu) at 951-827-3023. Note: No Purchase of a piece of equipment that meets the UC definition of equipment ($5,000 including tax and shipping) is to be purchased via KST page or Procard process.

    Orders under $10,000


    No Purchase of a piece of equipment that meets the UC definition of equipment ($5,000 including tax and shipping) is to be purchased via KST page or Procard process. In order to allow cardholders to purchase up to $10,000, Purchasing and their Procurement Card Merchant Bank (U.S. Bank) will set up “ghost” accounts for individual cardholders who have been approved by their department financial officer. This “ghost” card will only allow purchases to KST and no plastic is presented at the time of purchase. KST will have a list of all valid cardholders along with their UCR NETID in order to validate their purchases.

    The following are procedures to obtain a KST “ghost” account for a single transaction limit up to $10,000.

    Current Procurement Cardholders

    • Financial Managers must send an email to the Procurement Card Coordinator, Chris Truett at christine.truett@ucr.edu requesting a ghost account for KST and the single transaction limit they are requesting not to exceed $10,000. If the default FAU is different than their normal Procurement Card, please indicate the FAU.
    • Once a cardholder has been approved for a “ghost” account, the department SAA must set the cardholder as a transactor in eBuy PC Plus through EACS.

    Personnel without a Procurement Card

    • For those employees that currently do not have a Procurement Card, they will need to obtain training and fill out the appropriate forms in order to receive a ghost account and the SAA must set the cardholder as a transactor as noted above. If a department has any questions regarding the Procurement Card or training, please contact the Procurement Card Coordinator, Chris Truett at 8-3008.

    How to Place an order

    The following are instructions on how to place your orders. (Personnel that are not authorized to place an order may configure or save a quote and forward that quote to their Purchasing Assistant or person authorized to place orders with the Procurement Card).

    1. Sweet Spots —Dell, Gateway, HP, IBM, and others.
      1. Choose the desired Sweet Spot configuration from the KST Data catalog.
      2. For purchases under $10,000,
        1. Click on the Place Order button located on the bottom right corner of the page. Transactors can skip the billing address as this will be defaulted to the address on your University Procurement Card.
        2. Fill in all the information for the shipping address. Because the packing slip will not have University Purchase Orders a complete address including Department will ensure that your order gets shipped to the correct department. For example:

          Attention Line: Chemistry Dept/Jane Doe
          U.C. Riverside Receiving Department
          3401 Watkins Drive
          Riverside, CA 92521
          Linda Gutterud, C.P.M.
          Principal Buyer - Computing and Communications Commodities
        3. Enter all the required information for the payment method.
        4. Review the order and hit submit order to finalize the purchase.
    2. Configurations
      1. Go to the manufacturer web site of choice. Web links to Dell, Gateway, and HP are available. For all other manufacturer quotes, contact KST sales team.
      2. Configure the system as desired.
      3. Save the e-quote and print a copy of the configuration, including the quote number and price.
      4. PRO-CARD ORDER- For purchases under $10,000.

        If you have a current “ghost” card set-up with KST, you have to complete the P-card order form. Input the quote # that the manufacturers have provided as the Part # as well as all other information.
      5. Click on place order located on the bottom of the screen to finalize order.
    3. General E-Catalog Items - Not all items in the General E-Catalog have been formally bid, therefore departmental personnel need to obtain competition for these products before ordering. Also, if an item is a Storehouse item, you will need to go through the Storehouse.
      1. Locate the desired item by using the “search” tool in the navigation bar.
      2. After finding the desired item, “click” on the Mfg. Sku on the left side.
      3. Add to cart and save quote.
      4. Click on the Place Order button located on the bottom right corner of the page. Fill in all the information for the billing address. If it is billed to the UCR Purchasing Department, click on “Show alternate addresses” and select the default address and click next.
      5. Fill in all the information for the shipping address. To have it delivered to the UCR Material Management location, click on “Show alternate addresses” and select the default address.
      6. Enter all the required information for the payment method.
      7. Review all information and hit submit to finalize order.
    4. Custom Configured Orders

      Contact KST sales team for quotes on complex or customized products and await receipt of e-mail or faxed quote from KST Data. To place a customized order, send an e-mail to ucrsales@kstdata.com with the part number, quantity, basic description, ship to address and UCRNetID.

  • UCR Shoppers
    Sweet Spot Purchasing:
    1. To purchase a sweet spot, log onto the eBuy PC+ catalog.
    2. Click on the type of product you are looking for (desktop, tablet PC’s, ultralight notebooks) and it will take you to the sweet spot page.
    3. There are a number of different sweet spot configurations. Make sure you scroll down to indicate whether you want a monitor with the sweet spot computer. (To view detailed specification for these products, click on the manufacturer specifications link under the company logo.)
    4. Click on the buy link to save this shopping cart into a quote. You can either save this item to a group with a specific name title or save it without a title. Move on to the next section by pressing continue.
    5. Verify all the information on this page is correct. Fill in the “Attention To” data box and press the email button located at the bottom right of the screen.
    6. Fill out all the required boxes in this page. The recipient address should be your purchasing assistant. Click on send once you have completed all the fields.

    Customized Purchasing:

    1. To purchase a customized product from our manufacturers, click on their company logos (Dell/HP/Gateway) located under the Sweet Spots.
    2. This will take you to their customized KST/UCR webpage. After you have found the product, add it to your cart.
    3. You will have to make an account with that manufacturer.
    4. Save this e-quote and input all information. The authorized buyer is your Purchasing Assistant. You will receive a confirmation email shortly.

    Catalog Purchasing:

    1. To purchase electronic items, log onto the eBuy PC+ catalog.
    2. There are two ways to find a specific product.
      1. Click on the “Category” link located near the top of the page
      2. Click on the “Search/Quote/Order” link on the toolbar on the top of the page. The toolbar will open up a drop down menu and place your cursor over the “Product Search” link. Now you can choose whether to search by manufactures or description.
    3. Products are all organized by categories, clicking on a specific category would narrow the results of your search.
    4. After finding the product, click on the products Mfg Sku and it will add the product to your quote. You can choose to save the item to a new group.
    5. Verify all the information on this page is correct. Fill in the “Attention To” data box and press the email button located at the bottom right of the screen.
    6. Fill out all the required boxes in this page. The recipient address should be your purchasing assistant. Click on send once you have completed all the fields.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-3555
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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