University of California, Riverside

PAMIS eCAF



Glossary


Agency Applied Research Basic Research.
Budget Budget Period Clinical Trial Research
Conflict of Interest. Contract Contract and Grant Analysis
Cooperative Agreement CO-PI (UCR) CO-PI (Non UCR)
Cost Share Developmental Research Direct Costs
Effort Equipment Equipment Grants
Extension Extramural F&A Costs
Grant Indirect Costs Intellectual Property
Matching Funds Multiple Campus Award. No-Cost Extension
Non-Cash Contributions Other Research Other Service
Period of Performance Principal Investigator (PI) Prime Award
Program Officer or Official Program Period Proposal
Public Service Request for Application (RFA) Request for Proposal (RFP)
Request for Quotation (RFQ) Scope of Work. Solicitation
Sponsor Subaward, Subagreement, Subcontract, or Subgrant Training
UC Campus Sub-award UCR Net ID Unsolicited Proposal

Agency. In relation to sponsored projects, the sponsoring organization that provides funds to support research, training, or public service activities.  (back)

Applied Research. Research that attempts to exploit scientific discoveries or improvements in technology, materials, processes, devices or techniques.  (back)

Basic Research. Research directed toward more complete knowledge of a particular subject without regard to application. (back)

Budget. A list of anticipated project costs that represent the Principal Investigator's best estimate of the funds needed to support the work described in a grant or contract proposal.  (back)

Budget Period. The intervals of time into which a multi-year period of assistance (project period) is divided for budgetary and funding purposes. Budget periods are usually 12 months long but may be shorter or longer, if appropriate.  (back)

Clinical Trial Research. The controlled clinical testing of investigational new drugs, devices, treatments, or diagnostics, or comparisons of approved drugs, devices, treatments, or diagnostics, to assess their safety, efficacy, benefits, costs, adverse reactions, and/or outcomes, if any, in human subjects. Such studies may be conducted under either a sponsor-developed or an investigator-developed protocol. These studies are conducted in conjunction with obtaining new drug or device approval from the U.S. Food and Drug Administration, under Phase I, II, III, or IV. Pre-clinical laboratory studies or studies in animals are not included under the term clinical trial research and neither are projects designed to develop new compounds, as well as test them; such projects are reported in one of the other research categories.  (back)

Conflict of Interest. A situation in which the integrity of research may be compromised by researchers’ personal gain for either themselves or their immediate family members. Conflicts of interest include situations which cause actual conflicts, present the potential for conflicts, or which cause the appearance of conflicts.  (back)

Contract. An award instrument normally signed by both parties to the agreement which contains definitive terms and conditions to be met in the conduct of a project. (Compare to the definition of Grant.)  (back)

Contract & Grant Analyst. An employee of the PI or Co-PI’s unit whose responsibility it is to create and/or review budgets for contract and grant proposals, and who is granted authority to submit an eCAF to the PI for final review and certification.  (back)

Cooperative Agreement. An agreement in which all parties to the agreement have substantial programmatic involvement.  (back)

Co-PI (UCR). A UCR employee with an academic appointment or other eligible appointment under University policy who is responsible for a portion of the design, scientific/technical conduct, and reporting of a research, training, or public service project supported by extramural funding sources.  (back)

Co-PI (Non UCR). An employee of another institution whose academic or other eligible appointment is recognized by UCR and the agency as eligible for PI status.  (back)

Cost Share. A general term, used as a noun or adjective, that can describe virtually any type of arrangement in which more than one party supports research, equipment acquisition, demonstration projects, and programs. Example: A university receives a grant for a project estimated to have a total cost of $100,000. The sponsor agrees to pay 75% ($75,000) and the university agrees to pay 25% ($25,000). The $25,000 is the cost-sharing component. (back)

Developmental Research. A term describing the systematic use and practical application of investigative findings and theories of a scientific or technical nature toward the design, development, testing, evaluation or improvement of useful products to meet specific performance requirements but exclusive of manufacturing and production engineering. Extramural activities which are primarily for development of training materials and curricula should be identified as Developmental Research. (back)

Direct Costs. Those costs that are specifically identified with and directly benefiting a particular project, program, or activity. (back)

Effort. In terms of contracts & grants, the amount of time to be devoted to the sponsored project activity. (back)

Equipment.Tangible property having a purchase price of at least $5,000 and a life expectancy of more than one year. (back)

Equipment Grants. Proposals or awards that are restricted by the sponsor for the sole purpose of the University's procurement of equipment. These may include direct grants of equipment, or full or partial funding to enable the University to purchase equipment, where in both cases the sponsor intends to transfer or have title to the equipment vest in the University.  (back)

Extension (a.k.a. No-Cost Extension). An additional period of time authorized by the sponsor (or awardee institution, as appropriate) for the completion of work on an approved grant or contract. An extension allows previously allocated funds to be spent after the original expiration date. (THIS CAN’T BE RIGHT)  (back)

Extramural. Funding source is outside of UC. Includes external agency contracts and grants, gifts, and endowments.  (back)

F&A Costs. Facilities and Administrative Costs are associated with the general operation of an institution in the conduct of its research activities. These costs cannot be readily and specifically identified with a particular sponsored project, program, or activity but are nevertheless necessary to the operations of the organization. F & A costs were formerly called indirect costs or overhead. This is the “cost of doing business” with the University and includes the recovery of costs such as building use, administrative support, libraries, and operation and maintenance of plant. Official F&A rates are negotiated with an institution’s cognizant (BETTER WORD NEEDED HERE) agency. (back)

Grant. A type of financial assistance awarded to an organization for the conduct of research or other program as specified in an approved proposal. A grant, as opposed to a cooperative agreement, is used whenever the awarding office anticipates no substantial programmatic involvement with the recipient during the performance of the activities. Financial support provided for research study designed and proposed by the principal investigator(s). The granting agency exercises no direct control over the conduct of approved research supported by a grant. (Compare to the definition of Contract)  (back)

Indirect Costs. Former term for F&A Costs. Also, formerly known as overhead.

Intellectual Property. Any product of the human intellect that is unique, novel, and unobvious and has some value in the marketplace. Some intellectual property is protectable by statute or legislation, such as patents, copyrights, trademarks, trade secrets, service marks, and plant variety protection certificates. However, not all intellectual property is protectable through these means. Protection, use, and commercialization of IP also occur through agreements that control use of intellectual property such as licenses, options, and confidentiality and bailment agreements.  (back)

Matching Funds. A type of cost share where the portion of costs of a project not paid for by the prime sponsor are paid by a second party, often the organization instituting the project. Matching funds may be a requirement of some funding programs and may be in the form of non-cash contributions. All matching contributions must be tracked and documented.  (back)

Multiple Campus Award. See UC Campus Sub-award.  (back)

No-Cost Extension. Extension of a project period without additional funds. (See Extension) (back)

Non-Cash Contributions. Contributions made to sponsored projects which are not cash. Contributions can be a piece of equipment, materials and supplies, etc.  (back)

Other Research. Research activities that cannot be classified as basic, applied or developmental.  (back)

Other Service. Activities and services that the University provides or makes available which do not fit within the categories of training or public service.  (back)

Period of Performance. Time interval between the approved start date and the end date of a project. This is the period in which the sponsor has authorized the award recipient to conduct the scope of work. The period of performance may be made of one or more budget periods, typically of uniform length (e.g. 12 months). A period of performance can be revised only through the approval of the sponsor (or awardee institutional approval, as appropriate).  (back)

Principal Investigator (PI). The eligible (as determined by UCR policy) and qualified person designated by UCR to direct a research project or program. The PI is responsible for overseeing the scientific and technical aspects of a project. Principal Investigators are required to be significantly involved in the project. “Fronting” as a Principal Investigator is contrary to UC/UCR policy.  (back)

Prime Award. In the context of sub-awards or subcontracts, the prime award is the award made directly from the sponsor to the recipient institution. When a recipient institution makes a sub-award or subcontract under the terms and conditions of the award to a second organization, the sponsor's award is labeled the prime award and the terms and conditions are generally included as part of the agreement to the sub-award or subcontract site.  (back)

Program Officer or Official. A sponsor's designated individual who is officially responsible for the scientific and technical aspects of a particular grant or cooperative agreement. The individual serves as the counterpart to UCR's Principal Investigator. (back)

Program/Project Period. See Period of Performance.  (back)

Proposal. A written application for grant funds presenting a specific project and associated budget. Also a written offer to enter into a contract, usually in response to a request for proposals (RFP).  (back)

Public Service. Externally sponsored projects where the sponsor, particularly the Federal or state Government, desire to have the University provide the benefits of scholarly or professional training or services to individuals or designated recipient groups which are external to the University. The principal characteristic of public service is that individuals and groups external to the University are the intended beneficiaries. Training projects conducted by the University for presentation to and for primary benefit to the public, i.e., individuals or groups external to the University, should be identified as Public Service.  (back)

Request for Application (RFA). A solicitation or request for proposals or applications to an advertised research project.  (back)

Request for Proposal (RFP). A solicitation or request for proposals or applications to an advertised research project.  (back)

Request for Quotation (RFQ). A solicitation or request for proposals or bid to an advertised project.  (back)

Scope of Work. A written description of the statement of work to be performed. The scope of work is part of a proposal and may be either referred to or incorporated into a sponsor’s award.  (back)

Solicitation. A document that elicits proposals.  (back)

Sponsor. Refer to Agency above.  (back)

Sub-award, Sub-agreement, Sub-contract, or Sub-grant. A document written under the authority of, and consistent with the terms and conditions of an award (a grant, contract or cooperative agreement), that transfers a portion of the research or substantive effort of the prime award to another institution or organization.  (back)

Training (benefiting the University). The conduct of scholarly, professional or occupational instruction for enrolled students or employees who are “in training” primarily but not exclusively at the graduate and postgraduate levels. The category of Training also includes sponsored training awards made to The Regents which provide for selection of student recipients by academic departments, and the institutional support which is either included in the training grant or is applied for and awarded separately. In addition, activities which involve both the development of training materials and the conduct of training as part of the same award should be identified as Training.  (back)

UC Campus Sub-award: An agreement (similar to a subcontract) between two or more campuses to perform work on a sponsored project.  (back)

UCR Net ID: A logon/user ID name that has been established for a specific individual. (back)

Unsolicited Proposal. A written proposal submitted to an agency that is not in response to a formal or informal request for proposals.  (back)

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: ecaffeedback@ucr.edu

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