University of California, Riverside

ePay



E-mail Notifications


Automated ePay Email Notifications

The ePay System contains specific routing paths for ePay requests.  As ePay requests move along the routing path between Requestor, Transactor, and Approver roles automated e-mail notifications are generated. Following are details and examples of ePAY e-mail notifications.

It is critical that users act upon email notifications upon receipt as non-action will delay payments.  No reminder e-mails are sent.

Who

ePay expenditure types define the routing path of ePay Requests.   Requestors, Transactors, and Approver roles will receive e-mail notifications as a Campus Approval Form moves along when action by them is necessary.

What

E-mail notifications contain the ePay Request number, Department Due Date, Sponsor and Project Title and they will detail the action required by the user.  A link directly to the ePay system is included in each email notification for convenience. These announcements are system-generated so users should not use the REPLY option.

When

Automated e-mail messages are generated when the following actions are initiated:

E-mails are generated for the following submitting actions:

Samples of ePay generated e-mail announcements:

ePay Requestor Submits to Transactor

Date: 15 Dec 06 10:07:27
To: epayUser@ucr.edu
Subject:Payment request E1000384 requires Departmental Transactor's approval
From: ePay Approval

This email serves as notification that payment request E1000384 is ready for Departmental Transactor's approval.

Payment Request #E1000384

Description: Refund Training CXLV

Payee(s): KONG CONSULTING INC

Please visit http://epay.ucr.edu/ to review and approve this payment request.

This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server.

Email Recipeints(s):
Joann Hao Wang
Andrew Cullum
Vicki Long
Kathy Jingwen Huang

ePay Transactor Returns to Requestor

Date: 15 Dec 10 08:07:27
To: epayUser@ucr.edu
Subject:Payment request P1000504 has been returned from Department Transactor
From: ePay Approval

This email serves as notification that payment request P1000504 has been returned from Department Transactor

Departmental Approver's Comments:
Please supply an itemized receipt

Payment Request #: P1000504
Description: Refund for Training XYZ
Payee(s): John Doe This is an automatically generated message.

Do not use the "REPLY" button as your message will not be receieved and will be returned to you by the mail server

Please visit http://epay.ucr.edu/ to review and approve this payment request.

Email Recipient(s):
Andrew Smith
Kathy Huang

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ePay Request ready for Approver

Date: 15 Dec 10 08:07:27
From: ePay Approval
To: epayUser@ucr.edu

Subject: Payment request E1000384 requires Department Approver Approval

 

This email serves as notification that payment request E1000384 is ready for Department Approver approval.

Payment Request #E1000384 Description: Strategic Planning Meeting Payee(s): John Doe

Please visit http://epay.ucr.edu/ to review and approve this payment request.

This is an automatically generated message. Do not use the "REPLY" button as your message will not be receieved and will be returned to you by the mail server

Email Recipient(s):
Joann Wang
Andrew Jones

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Department Pre-Approver or Approver Returns ePay Request to Transactor

Date: 15 Dec 10 08:07:27

From: ePay Approval

To: epayUser@ucr.edu

Subject: Payment request P1000504- Returned from Department Approver

 

This email serves as notification that payment request P1000504 has been returned from Department Approver.

Departmental Approver's Comments: Please supply an itemized receipt

Payment Request #P1000504 Description: Refund for Training XYZ Payee(s): John Doe

Please visit http://epay.ucr.edu/ to review and approve this payment request.

This is an automatically generated message. Do not use the "REPLY" button as your message will not be receieved and will be returned to you by the mail server

Email Recipient(s):
Andrew Smith
Kathy Huang

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ePay Request ready for Event Host Approval

Date: 15 Dec 10 08:07:27

From: ePay Approval

To: epayUser@ucr.edu

Subject: Payment request E1000384 requires Event Host Approval

 

This email serves as notification that payment request E1000384 is ready for Event Host approval.

Payment Request #E1000384 Description: Strategic Planning Meeting Payee(s): John Doe

Please visit http://epay.ucr.edu/ to review and approve this payment request.

This is an automatically generated message. Do not use the "REPLY" button as your message will not be receieved and will be returned to you by the mail server

Email Recipient(s):
Joann Hao Wang
Andrew Cullum

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ePay Request ready for Organizational Approval

Date: 15 Dec 10 08:07:27

From: ePay Approval

To: epayUser@ucr.edu

Subject: Payment request E1000384 requires Organizational Approver Approval

 

This email serves as notification that payment request E1000384 is ready for Organizational Approver approval.

Payment Request #E1000384 Description: Strategic Planning Meeting Payee(s): John Doe

Please visit http://epay.ucr.edu/ to review and approve this payment request.

This is an automatically generated message. Do not use the "REPLY" button as your message will not be receieved and will be returned to you by the mail server

Email Recipient(s):
Joann Wang
Andrew Jones

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ePay Request ready for Dean/Vice-Chancellor/Chancellor Approval

Date: 15 Dec 10 08:07:27

From: ePay Approval

To: epayUser@ucr.edu

Subject: Payment request E1000384 requires Dean/Vice-Chancellor/Chancellor Approval

 

This email serves as notification that payment request E1000384 is ready for Dean/Vice-Chancellor/Chancellor Approver.

Payment Request #E1000384 Description: Strategic Planning Meeting Payee(s): John Doe

Please visit http://epay.ucr.edu/ to review and approve this payment request.

This is an automatically generated message. Do not use the "REPLY" button as your message will not be receieved and will be returned to you by the mail server

Email Recipient(s):
Joann Wang
Andrew Jones

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More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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