University of California, Riverside

Enterprise Reporting System



FAQs


Q: Why should these reports be run versus the standard UCRFS reports?

These reports summarize information across funding sources. It may be useful when preparing reports for Principal Investigators with multiple funding sources or to see the status of a department’s operations across funds.

Official ledgers are the standard reports from UCRFS. The ERS reports are to be used as a supplemental reporting and analytical tool.

Q: What type of report should be run?

Expense Overview (EO)

This report contains information on expense accounts only for the FAU specified. It allows for a comparison of appropriations and expenditures across specified funds. This report is best used with funds where the income is centrally controlled and budgetary allocations are the authority to expend (i.e. campus-wide funds, contracts and grants, and gift funds). This is a good format to provide information to a Principal Investigator (PI) on his/her sponsored project activity. Recommended for use with funds that are not shared within a department and fund ranges 18000-18999, 20600-20999, 21100-59999. On contract and grant funds to include overhead select function code 80. This selection will appear as a separate column on the summary output.

Operating Statement (OS)

This report contains information on revenue and expense accounts for the FAUs specified. It is a basic Profit & Loss (P&L) statement with a focus on the current fiscal year. This report will be beneficial for departments that are responsible for generating income to support their expenditures, such as Sale & Service and Auxiliary operations. Note: The report is most meaningful when budgets are zeroed-out to BC75 at year-end to accurately reflect prior year carryforward/deficits. Recommended for most funds within the range 60000-70999. Limit selections to expense FAU combinations as the revenue activity is automatically included.

Operating Statement including Fund Equity (OE)

This report contains information on revenue and expenses for the FAUs specified and the associated fund equity transactions. On the summary output, the fund equity total will only appear in the first FAU combination, as the fund equity value is for the entire fund and is not separated by activity code. It is a form of a Profit & Loss (P&L) statement, but the focus is on overall performance over the life of the operation. This report will be beneficial for departments that have activity flowing through the unexpended balance account (e.g. depreciation, debt payments, transfers to plant), such as Sale & Service and Auxiliary operations with Reserve and Renewal & Replacement funds. The report is most useful when the funds are limited to one activity and purpose. Note: It is important to zero-out budgets to BC75 at year-end to accurately reflect prior year carryforward/deficits. Recommended for fund ranges 75000-76999. Limit selections to expense FAU combinations as the revenue activity is automatically included.

Q: Are there any FAU combinations I should not use?

When selecting the Operating Statement reports (OS and OE) to run, do not include function code 20.

Q: When should the reports be run?

The reports are most complete after the month has closed. There is an e-mail notification announcing the period has closed and the ledgers are complete. The reports can be run on an ad-hoc basis, but be aware of when the databases are updated, to determine how current the data is that will be included. For example, the SuperDOPE database is updated the first week of the month and the UCRFS database is updated daily.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-3555
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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