University of California, Riverside

RMail for Faculty



Outlook


Outlook is the e-mail client that comes with the Microsoft Office for Windows. The instructions for IMAP or POP will allow you to configure Outlook to read and send e-mail only. This will not configure or sync your calendar, contacts, or other apps. However, you can use Google Apps Sync for Microsoft.

  • Google Apps Sync for Microsoft Outlook This Microsoft Outlook plugin lets you use Outlook as a client application for accessing your Google Apps mail, contacts, and calendars. You can also use it to migrate Outlook mail, contacts, and calendar events to Google Apps. You can import data to Google Apps from a Microsoft Exchange or Office 365 profile or PST file. That data is then synchronized between Google Apps and your Outlook client.

Instructions to configure the UCR Global Address Book are below. 

Configure Outlook for R'Mail Email

You must first follow the below instructions on Enabling access in R'mail and updating your R'Mail password before setting up Outlook. 

Enabling POP/IMAP in R'Mail on the Web

Enable IMAP access in R'Mail account

First, enable IMAP in R'Mail

  1. Click the Gears icon
  2. Click Settings
  3. Click Forwarding and POP/IMAP
  4. Select Enable IMAP
  5. Click Save Changes
  6. Set your Google Password (Your Google Password will be your password only for POP/IMAP access to your account.  You will continue to use your UCR password for web access.)

Enable IMAP access in R'Mail

Enable IMAP access in R'Mail

For IMAP/POP access you should also turn on "Allow less secure apps" in your R'Mail account settings:

  • In your R'Mail account, under your account initial or image, click My Account.
  • Click "Sign-in & security" and scroll to the section for "Connected apps and sites"
  • Flip the toggle for "Allow less secure apps" so that it is in the On position.
 Less Secure Apps Toggle On

Set your R'Mail (Google) Password

Please see the instructions on how to set your R'Mail Google Password. This must be completed before setting up IMAP or POP.

Configure Outlook

To set up Outlook to use IMAP:

Once you have configured R'Mail for IMAP, you can add your R'Mail account to Outlook.

1. Open Outlook.

2. Choose File -> Account Settings

3. In the Account Settings dialog box, click New.

4. Choose Email Account, then click Next

5. Choose Manual Setup or Additional Server Types, then click Next.

6. Choose Pop or IMAP, then click Next.

step 2

7. In the Add Account page, enter the following information: 

  • Your Name: Enter your name as you would like it displayed in your email
  • E-mail Address: Enter your UCRNetID@ucr.edu email address
  • Account Type: IMAP
  • Incoming mail server: imap.gmail.com
  • Outgoing mail server: smtp.gmail.com
  • User Name: Enter your UCRNetID@ucr.edu email address
  • Password: Enter your Google Password
step 2


8. Click More Settings

9. Click the Outgoing Server tab.

10. Select "My outgoing server (SMTP) requires authentication"

11. Select Use Same Settings As My Incoming Mail Server

12. Click the Advanced tab.

13. Enter the following information: 

  • Incoming server (IMAP): 993
  • Use the following type of encrypted connection (SSL)
  • Outgoing server (SMTP): 587
  • Use the following type of encrypted connection: TLS

14. Click OK

15. Click Next

16. Outlook will test the connection, when it completes, click Close and then Finish. 

Outlook 2007 account setup window

 

To set up Outlook to use POP:

Note: POP removes mail from the server and downloads a copy. POP is not recommended. 

1. Open Outlook.

2. Choose File -> Account Settings

3. In the Account Settings dialog box, click New.

4. Choose Email Account, then click Next

5. Choose Manual Setup or Additional Server Types, then click Next.

6. Choose Pop or IMAP, then click Next.

step 2

7. Select the following settings in the Internet E-mail Settings window:
  • Your Name: Enter your name as you would like it displayed in your email
  • E-mail Address: Enter your UCRNetID@ucr.edu email address
  • Account Type: POP3
  • Incoming mail server: pop.gmail.com
  • Outgoing mail server: smtp.gmail.com
  • User Name: Enter your UCRNetID@ucr.edu email address
  • Password: Enter your Google Password
step 2


8. Check the More Settings button

9. Click the Outgoing Server tab and check "My outgoing server (SMTP) requires authentication"

10. Select Use Same Settings As My Incoming Mail Server

11. Click the Advanced tab

  • Incoming server (POP3): 995
  • Check "This server requires an encrypted connection (SSL)"
  • Outgoing server (SMTP): 587
  • Use the following type of encrypted connection: TLS


12. Click OK

13. Click Next

14. Outlook will test the connection, when it completes, click Close and then Finish.

Outlook 2007 account setup

Configure UCR's Global Address Book

Follow the instructions below to configure the global address book for UCR employees on your Outlook 2016 Windows desktop client. 

1. Launch Outlook, and click on the File tab Windows Ldap instructions - File tab
2. In the Account Information screen, click on Account Settings.
Windows Ldap instructions - Account Settings
3. In the Account settings window, click on the Address Books tab. Then click on "New".  Windows Ldap instructions - New

4. Select Internet Directory Service (LDAP)

Then click Next

Windows Ldap instructions - LDAP option

5. In the Sever Name field, type: ldap.ucr.edu

Then click on More settings...

Windows Ldap instructions - Add account

6. Within Display Name, enter: UCR LDAP

Set Port to 389

Then click on the Search tab.

 

 

Windows Ldap instructions - Search

7. Under Search Base, select Custom.

In this field, type: ou=persons,dc=ucr,dc=edu

Then click OK

Windows Ldap instructions - search base

8. Now you should be back on the screen called Directory Service (LDAP) Settings

Click Next

Windows Ldap instructions - Next

9. You should see the screen stating "You're all set!"

Click Finish

Windows Ldap instructions - All set
10. Close and restart Outlook. When you relaunch Outlook, you should be able to search the LDAP directory! 

You should now be able to type a portion of someone’s name or address in a new message, and after a few moments, suggestions from the campus LDAP server should be provided.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing and Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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