Glossary
| Admissions Committee: The Admissions Committee role is an optional role in Grad SIS, used at the discretion of the department. The principle Admissions Committee tasks are to review the application materials and comment on the applicant's qualifications for admission. If the Admissions Committee role is used, all Admissions Committee members must comment on an application before it can be forwarded to the Graduate Advisor. For more information on the Admissions Committee role, please click here. back to the top |
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| Applicant: The Applicant is the role in Grad SIS utilized by prospective graduate students for the creation of applications. Applicants may create multiple applications for multiple program under a single Applicant Identity. For more information about the Applicant role and applying through Grad SIS, please click here. back to the top |
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| Applicant Identity: Each applicant must created an identity within Grad SIS, which is tied to an e-mail address that must be unique within the system. This identity is created before the applicant logs into the system for the first time. The e-mail address used for the identity need not be the address to which the applicant receives system e-mail, this may be specified separately. For more information on applying using Grad SIS, please click here. back to the top |
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| Application Fee Waiver: Applicants who do not have the means by which to pay the application fee ($60 domestic applicants, $75 international applicants) may apply for an application fee waiver. Those applicants who have their application fee waiver granted are not required to pay the application fee. back to the top |
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| Cohort :An cohort encompasses all students admitted for study within a particular academic year. Policies relating to cohorts are set through the Grad SIS administration screens. For more information on administering Grad SIS, please click here. back to the top |
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| Confidential Financial Statement: The Confidential Financial Statement is a mandatory portion of the application for all international applicants. The Confidential Financial Statement contains information about the applicant's work history, family situation, and sources of financial support. This form must be downloaded, printed out, completed and mailed by the applicant before the application can be processed. back to the top |
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| Faculty at Large: The Faculty at Large is an optional role within Grad SIS, assigned at the discretion of the department. The principal task for Faculty at Large is to comment on any correspondence or interaction that he/she has had with any applicants. For more information on the Faculty at Large role, click here. back to the top |
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| Financial Support Type: The financial support types available within Grad SIS (fellowship, TA-ship, GSR-ship, etc.) are defined on a cohort by cohort basis, and are created within the Support Type Maintenance and Validation System. The Graduate Division determines which financial support types will be available to a given cohort, and which entity (Graduate Division, college or department) will be able to assign each type of financial support to the applicant. For more information on administering Grad SIS financial support, please click here. back to the top |
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| Graduate Advisor: The Graduate Advisor role is a required role in Grad SIS, utilized by the Graduate Advisor responsible for a given graduate program. The Graduate Advisor reviews the applications after they are processed by the Graduate Staff, and (optionally) reviewed by the Admissions Committee. The principal tasks of the Graduate Advisor are to review the application information and make/review the admission recommendation and, if applicable, the financial support offer. The Graduate Advisor forwards the applications recommended for admission to Graduate Division for their review. For more information on the Graduate Advisor role, please click here. back to the top |
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| Graduate Division Staff: The Graduate Division Staff role is a required role in Grad SIS, utilized by the Graduate Division Staff responsible for processing applications at this level. The Graduate Division Staff reviews all application information, including (if necessary) the financial support offer, makes a final admission recommendation, and offers admission to the applicant. For more information on the Graduate Division Staff role, please click here. back to the top |
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| Graduate Staff: The Graduate Staff role is a required role in Grad SIS, utilized by the departmental staff responsible for the initial processing of applications. The Graduate Staff completes the verification of all required sections of the application, and scans and attaches any necessary documents that arrive in paper format. Depending on departmental practice, the Graduate Staff may also create an initial admission recommendation and/or a financial support offer for applicants. For more information on the Graduate Staff role, please click here. back to the top |
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| Program Allocation: A Program Allocation is the amount of funding allocated to a particular program for a particular cohort/academic year. This allocation can be determined at multiple levels, as programs may have funds allocated to them by the Graduate Division, the college, and may have their own funds as well. Allocating funds to a program requires that the program have been set up in Grad SIS, and the initial fund types made available to it in the Support Type Maintenance and Validation System. For more information about setting up Grad SIS to receive and process applications, please click here. back to the top |
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| Supplementary Fellowship Application: The Supplementary Fellowship Application is an optional but recommended portion of the application for all domestic applicants. The Supplementary Fellowship Information screen requires information about the applicant’s educational and work history, family circumstances, long-term goals and any impediments to the applicant’s advancement to graduate school. All of these factors are considered in determining the eligibility of accepted applicants for the merit-based diversity fellowship. While the Supplementary Fellowship application is optional, domestic applicants are highly encouraged to complete and submit this section with their application. Applicants who do not complete the fellowship application exclude themselves from consideration for these substantial sources of funding. back to the top |
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| Work in Progress: An application is referred to as a "work-in-progress" when it has been submitted by the applicant, and the departmental Graduate Staff has begun reviewing the application, but has not yet completed his/her review. The "WIP" designation may also appear when an application has been returned to the Graduate Staff by the Graduate Advisor for further processing. back to the top |