The SimScope Collaboration System is an on-line file sharing system that allows researchers in Nematology and related fields on the UC Davis and UC Riverside campuses to share video and other files via a web site interface. Files up to 125MB can be uploaded, maintained, published and searched by following simple links. An online bulletin board is attached for users to discuss related topics. Users are granted access by the project administrator and there is a secure area where researchers can maintain their private files as well.

The UCR Student Information System Planning Group has completed a very comprehensive planning document. This document is the result of many hours of directed and thoughtful exploration into SIS+ system upgrade and replacement options. Copies of this document are available in hard copy or electronic format.

Go to -> SIS Upgrade Plan Web Site

Grad Division, Student International Services and Undergraduate Division are currently using fsaAtlas 6.2 to track exchange students and scholars. The fsaAtlas software allows for current batching of student information to the main SEVIS server at the Department of Homeland Security. There is a database of approximately 1264 international students and scholars. This does not include undergraduate students for this current year. There have been 127 events that have been reported to SEVIS - creating new students or registering new students. We have also done 28 batch jobs submitted to SEVIS as of the end of April.

Go to -> UCR SEVIS Web Site

GROWL is an application running on the IBM Mainframe web server. It is a set of CGI programs that has web-enabled the existing SIS+ files to facilitate self-service for students. The Grades Display (implemented in 2/2002) was the first GROWL application. To date, there are 5 services available. After students authenticate using their Student ID and PIN, they can view their grades, their schedule, their last 3 billing statements, their current account activity, and they can change their pins.

Two more applications currently in development for GROWL are:

1. Online Financial Aid Award Letter
2. Update Privacy Restrictions

This project will enhance the registration process to allow students to add themselves to a wait list for a course that has been closed for having reached maximum enrollment capacity. It includes a process to automatically enroll the student into the class upon subsequent seat availability. The current timeline indicates that the waitlist process could be in place for Winter 2004, registration.

UCR has begun the design and development of an administrative, transaction-processing portal. The UCR Portal will offer single sign-on authentication and provide access to administrative business applications to which each user has access. Please see the attached document for UCR's high-level design vision.

Go to -> Portal Design Documentation

The UCR Procurement Card program is officially deployed (the first purchase transactions occurred in December, 2002). To prevent fraud and misuse of the purchasing cards, numerous controls have been designed into the system including Post Audit Notification (PAN) to department reviewers on each purchase transaction and a random transaction audit report used for oversight by Purchasing and Accounting. After initial posting to the ProCard clearing account, each purchase transaction must be distributed to the appropriate expense account. Post Audit Notification (PAN) messages are then sent to require review of the expense redistributions as well.

The development of the web- based Travel system is well underway. Several workgroups were formed to define the process flow, business rules, data elements, and accounting considerations of this system. As a result of those sessions, the Travel system process flow and design documents were created and pro-forma web pages were developed.

UCR is now in the process of finalizing the database design and starting actual programming. The Travel system is being developed as one of the fist applications to be included in our administrative transaction-processing portal.

PeopleSoft Financials 8.4 has been installed at UCR and access has been granted to the core upgrade team. Functional users are evaluating the native Purchasing screens, while programmers are working to include various customizations. Scripts have been developed and executed to create calendars, ledgers, and valid chartfield values (Account, Activity, Fund, Function, Cost Center, and Project Code) in 8.4. With the Process Scheduler up and running, we are now testing the journal posting process. Development of the custom Budget Establishment and Adjustment (BEA) application has begun.

The COEUS database and application (developed by MIT) has been installed and configured at UCR. The initial customization involves a series of web-based screens that allow Accounting to establish a fund and define fund attributes after a proposal has been awarded. These web pages, which mimic the fund attribute panel in PeopleSoft, are available at the following web site: http://oas.ucr.edu/coeus/owa/FundAward.ViewCoeusAwards

UCR's Accounting and Office of Research departments will evaluate the custom web module and prepare feedback while C&C concentrates on additional PAMIS features such as document imaging, departmental budget creation via BEA, synchronization algorithms between COEUS and UCRFS, etc.

Cornell University has expressed interest in licensing the UCR Mail Services system for their own metered mail and work order billing needs. After successful demonstrations and conversations with individuals at Cornell, a final demonstration for their senior management and IT staff is scheduled for May 21, 2003.

Go to -> UCR Mail Services Web Site

IP-Based videoconferencing use continues to grow at UCR. Interest in this service increased when we began offering "portable" videoconferencing support using a mobile cart-based system which can be wheeled into and used in virtually any room on campus. This system allows distant learning courses to be "broadcast" from any classroom and does not rely on the traditional fixed and schedule-bound "studio type" location.

Go to -> Videoconferencing at UCR Web Page

We are currently exploring various methods of providing web-based access to UCR-provided disk storage. We are seeking a solution that gives students the ability to access their files from anywhere there is a network connection; at home, in a computer lab, while connected via a wireless laptop, ANYWHERE!