LRSS Timeline
Timeline Approximation
Download Ledger reconciliation/certification timeline
Campus Timeline for Reconciliation and Certification of Ledgers |
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| Accounting Period | Reconciled By | Certification Due Date | |
| 01 (July) | August 31 | September 15 | |
| 02 (August) | September 30 | October 15 | |
| 03 (September) | October 31 | November 15 | |
| 04 (October) | November 30 | December 15 | |
| 05 (November) | December 31 | January 15 | |
| 06 (December) | January 31 | February 15 | |
| 07 (January) | February 28 | March 15 | |
| 08 (February) | March 31 | April 15 | |
| 09 (March) | April 30 | May 15 | |
| 10 (April) | May 31 | June 15 | |
| 11 (May)* | June 25* | July 3 | |
| 12 (June-Prelim)** | July 31** | August 15 | |
| 998 (June-Final)*** | August 25*** | August 31 | |
| *Condensed cycle to meet year end cut-offs | |||
| **Immediate report material errors and discrepancies to the Accounting Office | |||
| ***Reconciliation related to the transactional delta between Prelim and Final ledgers | |||
Example of e-mail notification time periods: |
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| Condition | Date e-mail Sent | Comments | |
| August Month End Ledger Closed and e-mail sent to Reconciler that ledgers are available for review | September 10 | ||
| August Month End Ledgers should be reconciled by this date | September 30 | ||
| If August ledgers are not reconciled by September 30, reminder e-mail sent to Reconciler | October 1 | Reconcilement 1 day past due. | |
| If August ledgers are not reconciled by October 7, Past Due e-mail sent to Reconciler w/cc to Certifier | October 8 | Reconcilement 7 days past due. | |
| August Month End Ledgers should be certified by this date | October 15 | ||
| If August ledgers are not certified by October 15, Past Due e-mail sent to Certifier | October 16 | Reconcilement 15 days past due and/or Certification 1 day past due. | |
| If August ledgers are not certified by October 22, Past Due e-mail sent to Certifier with instructions to discuss with Department Head. Advise next e-mail notice will cc Department Head | October 23 | Reconcilement 21 days past due and/or Certification 7 days past due. | |
| If August ledgers are not certified by October 29, Past Due e-mail sent to Certifier (cc to Department Head) | October 30 | Reconcilement 30 days past due and/or Certification 14 days past due. | |
| If August ledgers are not certified by November 6, Past Due e-mail sent to Certifier and Department Head with instructions to discuss with Org CFAO and advising that the next e-mail notice will cc Org CFAO, Audit & Advisory Services (A&AS) and Controller | November 7 | Reconcilement 35 days past due and/or Certification 21 days past due. | |
| If August ledgers are not certified by November 14, Past Due e-mail sent to Certifier, Department Head and cc to Org CFAO with cc A&AS and Controller | November 15 | Reconcilement 45 days past due and/or Certification 30 days past due. | |
| If August ledgers are not certified by November 29, Past Due e-mail sent to Org CFAO requesting action plan for resolution with cc to Certifier, Dept Head, A&AS and Controller | November 30 | Reconcilement 60 days past due and/or certification 45 days past due. | |
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Version 2 (last updated 9/2/09)
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