University of California, Riverside

LRSS



LRSS Timeline


Timeline Approximation

Download Ledger reconciliation/certification timeline

Campus Timeline for Reconciliation and Certification of Ledgers

Accounting Period Reconciled By Certification Due Date
01 (July) August 31 September 15
02 (August) September 30 October 15
03 (September) October 31 November 15
04 (October) November 30 December 15
05 (November) December 31 January 15
06 (December) January 31 February 15
07 (January) February 28 March 15
08 (February) March 31 April 15
09 (March) April 30 May 15
10 (April) May 31 June 15
11 (May)* June 25* July 3
12 (June-Prelim)** July 31** August 15
998 (June-Final)*** August 25*** August 31
*Condensed cycle to meet year end cut-offs
**Immediate report material errors and discrepancies to the Accounting Office
***Reconciliation related to the transactional delta between Prelim and Final ledgers
Example of e-mail notification time periods:
Condition Date e-mail Sent Comments
August Month End Ledger Closed and e-mail sent to Reconciler that ledgers are available for review September 10  
August Month End Ledgers should be reconciled by this date September 30  
If August ledgers are not reconciled by September 30, reminder e-mail sent to Reconciler October 1 Reconcilement 1 day past due.
If August ledgers are not reconciled by October 7, Past Due e-mail sent to Reconciler w/cc to Certifier October 8 Reconcilement 7 days past due.
August Month End Ledgers should be certified by this date October 15  
If August ledgers are not certified by October 15, Past Due e-mail sent to Certifier October 16 Reconcilement 15 days past due and/or Certification 1 day past due.
If August ledgers are not certified by October 22, Past Due e-mail sent to Certifier with instructions to discuss with Department Head.  Advise next e-mail notice will cc Department Head October 23 Reconcilement 21 days past due and/or Certification 7 days past due.
If August ledgers are not certified by October 29, Past Due e-mail sent to Certifier (cc to Department Head) October 30 Reconcilement 30 days past due and/or Certification 14 days past due.
If August ledgers are not certified by November 6, Past Due e-mail sent to Certifier and Department Head  with instructions to discuss with Org CFAO and advising that the next e-mail notice will cc Org CFAO, Audit & Advisory Services (A&AS) and Controller November 7 Reconcilement 35 days past due and/or Certification 21 days past due.
If August ledgers are not certified by November 14, Past Due e-mail sent to Certifier, Department Head and cc to Org CFAO with cc A&AS and Controller November 15 Reconcilement 45 days past due and/or Certification 30 days past due.
If August ledgers are not certified by November 29, Past Due e-mail sent to Org CFAO requesting action plan for resolution with cc to Certifier, Dept Head, A&AS and Controller November 30 Reconcilement 60 days past due and/or certification 45 days past due.
Version 2 (last updated 9/2/09)

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General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Tel: (951) 827-4740
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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