University of California, Riverside

Organizational Overview Reports



Glossary


Listed below are definitions for terms used within the Organization Overview Reports webpage and the Org. Overview reports

Appropriation Funds Expenses FY Fiscal Year
Balance Fund Group Month Ending
Budget Fund Type

ORG - Organization Code

Encumbrances Function  

Appropriation Funds

Appropriation Funds are resources where the budgetary allocation (also known as the temporary budget) is the expenditure authorization.  Appropriation types of funds include General Fund allocations, student fee allocations, contract and grant allocations, gift allocations, etc.

The budgetary allocation can be reoccurring when there is related permanent commitment of annual resources (as we typically see for departmental operations in the General Fund or Student Fee areas) or one-time allocations for a particular project or purpose (such as contracts, grants, gifts).   These types of funds are different from sales and service fund types, where the temporary budget is a projection of anticipated annual revenue (or income). 

View a listing of Appropriation Funds.

Appropriation Funds - Restricted

Funds that are designated for the use of a particular purpose or project. 

View a listing of Restricted Appropriation Funds.

Appropriation Funds - Unrestricted

Funds available to use toward any purpose. 

View a listing of Unrestricted Appropriation Funds.

Balance

 

The Balance column represents the current year Allocation (temporary budget) less current year expenditures (actuals) less encumbrances (if selected in the reporting criteria).   The balance is the amount available for expenditure at the end of the reporting period specified.  It is important to note that salary and benefits projections are not included in the encumbrance amount on this report.  Deficit positions are listed as negative amounts.

Budget

The Budget on this report represents the “current year temporary allocation”.  The current year temporary allocation includes the current year appropriation for annual commitments (commonly known as the July 1 Permanent Budget), the prior year unspent budgetary balance that carried forward into the current fiscal year, and any budgetary adjustments (augmentations as well as reductions).

Encumbrances

Encumbrances are the unpaid portion of legal commitments to vendors for the procurement of goods and services as documented by purchase orders.  Please note that salary and benefit projections are not included in the encumbrance amount on this report.

Expenses

Expenses posted to UCRFS to-date including the selected month

Fund Group

For reporting purposes, fund groups are organized into similar groupings of resource types; for example, State of CA General Funds, student Fees, federal appropriations, etc.

Fund Type

Phase One of the Organizational Overview Reports only includes reporting for “Appropriation” type of funds.  Appropriation types of funds include General Fund allocations, student fee allocations, contract and grant allocations, gift allocations, etc.

A future release of the Organizational Overview Reports will provide information on revenue generating operations (e.g. sales & service and auxiliary operations).

Function

The function code classifies budgetary and expenditure transactions by general program categories such as instruction, research, institutional support, etc.

More detailed definitions are available.

FY - Fiscal Year

The University of California's fiscal year for financial reporting purposes runs from July 1 through June 30.  For example, FY2012 starts on July 1, 2011 and ends June 30, 2012.

Month Ending

Financial information is reported to Office of the President on a monthly basis and the campus general ledger reports are produced.  These monthly cycles are called Accounting Periods.; Months available for selection in this reporting tool included financial information from the beginning of the Fiscal Year (July 1) through the month end reporting date.

Org - Organization Code

The Org code stands for Organizational Code.  Transactions roll up to departments (or Department Codes) and departments are grouped together by reporting lines into divisions, which in turn are grouped to form an Organizational Codes.

For example, the department of English (Department Code D01018) would roll up to the Humanities Division (Division Code DIV106 – Humanities), which in turn rolls up to the College of Humanities & Social Sciences (Organizational Code ORG12).

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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