University of California, Riverside

Organizational Overview Reports



Understanding Organizational Overview Reports


 

This section provides information regarding the types of Organizational Overview Reorts available, guidance relating to selecting query criteria options as well as information for interpreting the reports that are geneated.

ORG OVERVIEW REPORTS AVAILABLE

  • Org Overview
  • Division
  • Division including Summary Accounts
 
 
Org Overview Report

The Org Overview Report is a high level report presenting balances by Budget, Expenses and the calculated Balance (Budget minus Expenses).

ORG Report

Divison Report

The Division Report is a high level report presenting balances by Budget, Expenses and the calculated Balance (Budget minus Expenses) broken out by the Divisions within the selected Organization.  A Grand Total is also calculated.  Drilldown by Division is enabled, click the Division name to view the report balances by departments within the selected division.

ORG Report

Division Report Including Summary Accounts

The Division Report Including Summary Accounts presents balances by Budget, Expenses and the calculated Balance (Budget minus Expenses) broken out by the Divisions within the selected Organization.  Further, upon drilldown to the Department level, balances are presented by Summary Account.  Summary Accounts group expenditures in general categories (e.g., Equipment, Supplies, Salaries, etc.).

A Grand Total is also calculated at the Department level.

ORG Report

QUERY CRITERIA

Query criteria varies depending upon the report selected.  Please review the following information for details regarding query criteria.

 
Org Overview Report - Query Criteria

The ORG value automatically defaults to the user’s home Org. value

The Fiscal Year and Month Ending values default to the most current period that is available.  Only periods that have officially “closed” (by the Accounting Office) are available for selection.

Fund Type defaults to Appropriations. 

Appropriation Funds are resources where the budgetary allocation (also known as the temporary budget) is the expenditure authorization.  Appropriation types of funds include General Fund allocations, student fee allocations, contract and grant allocations, gift allocations, etc.  The budgetary allocation can be reoccurring when there is related permanent commitment of annual resources (as we typically see for departmental operations in the General Fund or Student Fee areas) or one-time allocations for a particular project or purpose (such as contracts, grants, gifts).   These types of funds are different from sales and service fund types, where the temporary budget is a projection of anticipated annual revenue (or income).

UCR classifies Appropriation Funds as either Restricted or Unrestricted funds. 

Org. Reports may be generated to include:

ORGOverviewQuery

 

 

ORGOverviewQuery

 
Division Report - Query Criteria

 If the Division Report is selected two additional query criteria options are available for selection: 

Div Queryt

FUND GROUP

For reporting purposes, fund groups are organized into similar groupings of resource types; for example, State of CA General Funds, student Fees, federal appropriations, etc.

Selecting "Y" enables drilldown options to view the report based upon fund group categories.

 
Function

The function code classifies budgetary and expenditure transactions by general program categories such as instruction, research, institutional support, etc. 

Selecting "Y" enables drilldown options to view the report based upon function code categories.

 
Division Report Including Summary Accounts - Query Criteria

The Division Report Including Summary Accounts generates a report with drilldown options to view balances at the Summary Account level.  Summary Accounts group expenditures in general categories (e.g., Equipment, Supplies, Salaries, etc.).

Sum Query 2

REVIEWING ORGANIZATIONAL OVERVIEW REPORTS

Organizational Reports present balances in three columns:

  • Budget
  • Expenses
  • Balance
Listed below is information relating to the types of transcations included within each of these areas:

ORG Report2

 

 

 

Budget: 

The Budget on this report represents the “current year temporary allocation”.  The current year temporary allocation includes the current year appropriation for annual commitments (commonly known as the July 1 Permanent Budget), the prior year unspent budgetary balance that carried forward into the current fiscal year, and any budgetary adjustments (augmentations as well as reductions).

Expenses:    Expenses posted to UCRFS to-date including the selected month

Balance:  The Balance column represents the current year Allocation (temporary budget) less current year expenditures (actuals) less encumbrances (if selected in the reporting criteria).   The balance is the amount available for expenditure at the end of the reporting period specified.  It is important to note that salary and benefits projections are not included in the encumbrance amount on this report.  Deficit positions are listed as negative amounts

If “Show Encumbrances” is selected, an additional column,  Encumbrances, is included on the report.  The balance here is pending expenses based upon purchase orders that have been processed through the selected month.  More Information

reportcums

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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