PAMIS E-MAILS
Notice of Award
- The PAMIS process begins with an e-mail notifying the Principal Investigator that an award has been processed by the Office of Research (E-mail #1). The e-mail provides a web link to the associated award documents in PDF format (note: password required to view scanned documents). Click here for the sample E-mail #1.
Recipients include:
- Prime PI and Co-PIs
- Department Transactors (as established in EACS)
- Courtesy Copy (as established in EACS)
- Accounting
Fund Number and Submit BEA
- A second e-mail notifies the department transactor (established through EACS) of the fund establishment and the availability to "submit" the award budget to UCRFS (E-mail #2). Once submitted, the budget (BEA) posts overnight. Click here for the sample E-mail #2.
PAMIS Award Allocation
- After the budget posts to the general ledger, the final e-mail in the process notifies the Principal Investigator that the award funding is available for expenditure (E-mail #3). Click here for the sample E-mail #3.
Recipients include:
- Prime PI and Co-PIs
- Department Transactors (as established in EACS)
- Courtesy Copy (as established in EACS)
- Equipment Management
- Accounting
- Sample Notice of Award ( E-mail #1 ) Date: Tues, 9 Mar 2004 15:56:11 -0800
From: PAMIS WebMaster
Reply-To: NOREPLY@ucr.edu
To: Transactor@ucr.edu
Subject: Notice of Award - Award Number 001234-002 Jim Nasium
This e-mail transmits the Notice of Award for the Award Number referenced above, which has been created in PAMIS by the Office of Research. Please click on the link below to access this Notice of Award. http://ora.ucr.edu/appOraGeneral/Coeus/forms/NOA.asp?AN=001234-002
Award Information:
Prime PI: Jim Nasium
CO-PIs: Annie O. Klee
Sponsor Name: NATIONAL SCIENCE FOUNDATION
Award Amount: $232,004.00
The original award document may be accessed electronically and the budget established for this award via the UCR Proposal and Award Management Information System (PAMIS): http://pamis.ucr.edu
For further information please contact Cynthia Parish by phone at 8-5535 or by e-mail at cynthia.parish@ucr.edu
This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server.
cc:
PrimePI@ucr.edu
CoPIs@ucr.edu
CourtesyCopy@ucr.edu
Transactor@ucr.edu
Accounting@ucr.edu - SAMPLE SUBMIT BEA NOTIFICATION (E-mail #2)Date: Wed, 10 Mar 2004 15:56:11 -0800
From: PAMIS WebMasterReply-To: NOREPLY@ucr.edu
To: TRANSACTOR@ucr.eduSubject: UCRFS Fund 21650; PAMIS Award Number 001233-002; PI Name Jim Nasium
UCRFS Fund 21650 has been established for PAMIS Award 001233-002. Please take one of the following actions:
If the budget category breakdown for this award has already been created, please log into PAMIS (http://pamis.ucr.edu) under Department/BEA and click on the Submit BEA button for this award.
If the budget category breakdown for this award has not been created, please log into PAMIS (http://pamis.ucr.edu) under Department/BEA and click on the award number to generate the budget category breakdown. Once the breakdown is complete, save and click on the Submit BEA button.
Please note: The Submit BEA button will create a PAMIS BEA in UCRFS. Depending upon the award start date, the BEA should appear on the ledgers the following day.
For further information please contact Cynthia Parish by phone at 8-5535 or by e-mail at cynthia.parish@ucr.edu
This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server.
cc:
Transactor@ucr.edu
- SAMPLE PAMIS AWARD ALLOCATION NOTIFICATION (E-mail #3)
Date: Wed, 17 Mar 2004 7:59:52 -0800
From: PAMIS WebMaster
Reply-To: NOREPLY@ucr.edu
To: TRANSACTOR@ucr.edu
Subject: PAMIS Award Allocation
Principal Investigator: Jim Nasium
Department: Biology (A01081)
FAU Fund:21650 Activity:A01081 Function:44
Agency: NATIONAL SCIENCE FOUNDATION
Agency Award No: DEB-0488888
Award Amount: $232,004.00
Effective Dates: 07/01/2004 through 06/30/2005
PAMIS Award No: 001233-002
BEA (Allocation) Journal ID: 0000123456
This e-mail serves as notification that the above referenced award has been accepted on behalf of the University. The effective date for incurring expenditures/commitments is the beginning date specified in the award.
Expenditures must be classified under the appropriate expense accounts. Please use the FAU coding assigned to this award on requisitions, payroll, travel or other items chargeable to these funds.
Responsibility for adherence to the terms (including expiration date) and budget control in the expenditure of funds provided rests with the Principal Investigator. Please note that appropriations and expenditures incurred must be in accordance with University procedures and the awarding agency terms. The title to all supplies, books and/or equipment purchased with funds from this award rests with either the University or the agency.
Sincerely,
Mark Carr
Extramural Funds Manager
This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server.
cc:
PrimePI@ucr.edu
CourtesyCopy@ucr.edu
Transactor@ucr.edu
Accounting@ucr.edu
EquipMgmt@ucr.edu