University of California, Riverside

Proposal & Award Management System



PAMIS E-MAILS


Notice of Award

- The PAMIS process begins with an e-mail notifying the Principal Investigator that an award has been processed by the Office of Research and Economic Development (E-mail #1). The e-mail provides a web link to the associated award documents in PDF format (note: password required to view scanned documents). Click here for the sample E-mail #1.

Recipients include:

  • Prime PI and Co-PIs
  • Department Transactors (as established in EACS)
  • Courtesy Copy (as established in EACS)
  • Accounting

Fund Number and Submit BEA

- A second e-mail notifies the department transactor (established through EACS) of the fund establishment and the availability to "submit" the award budget to UCRFS (E-mail #2). Once submitted, the budget (BEA) posts overnight. Click here for the sample E-mail #2.

PAMIS Award Allocation

- After the budget posts to the general ledger, the final e-mail in the process notifies the Principal Investigator that the award funding is available for expenditure (E-mail #3). Click here for the sample E-mail #3.

Recipients include:

  • Prime PI and Co-PIs
  • Department Transactors (as established in EACS)
  • Courtesy Copy (as established in EACS)
  • Equipment Management
  • Accounting
  • Sample Notice of Award ( E-mail #1 ) Date: Tues, 9 Mar 2004 15:56:11 -0800
    From: PAMIS WebMaster
    Reply-To: NOREPLY@ucr.edu
    To: Transactor@ucr.edu
    Subject: Notice of Award - Award Number 001234-002 Jim Nasium

    This e-mail transmits the Notice of Award for the Award Number referenced above, which has been created in PAMIS by the Office of Research.  Please click on the link below to access this Notice of Award. http://ora.ucr.edu/appOraGeneral/Coeus/forms/NOA.asp?AN=001234-002

    Award Information:
    Prime PI: Jim Nasium
    CO-PIs: Annie O. Klee
    Sponsor Name: NATIONAL SCIENCE FOUNDATION
    Award Amount:      $232,004.00

    The original award document may be accessed electronically and the budget established for this award via the UCR Proposal and Award Management Information System (PAMIS): http://pamis.ucr.edu

    For further information please contact Cynthia Parish by phone at 8-5535 or by e-mail at cynthia.parish@ucr.edu

    This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server.

    cc:
    PrimePI@ucr.edu
    CoPIs@ucr.edu
    CourtesyCopy@ucr.edu
    Transactor@ucr.edu
    Accounting@ucr.edu
  • SAMPLE SUBMIT BEA NOTIFICATION (E-mail #2)Date: Wed, 10 Mar 2004 15:56:11 -0800
    From: PAMIS WebMasterReply-To: NOREPLY@ucr.edu

    To: TRANSACTOR@ucr.eduSubject: UCRFS Fund 21650; PAMIS Award Number 001233-002; PI Name Jim Nasium

    UCRFS Fund 21650 has been established for PAMIS Award 001233-002.  Please take one of the following actions:

    If the budget category breakdown for this award has already been created, please log into PAMIS (http://pamis.ucr.edu) under Department/BEA and click on the Submit BEA button for this award.
    If the budget category breakdown for this award has not been created, please log into PAMIS (http://pamis.ucr.edu) under Department/BEA and click on the award number to generate the budget category breakdown.  Once the breakdown is complete, save and click on the Submit BEA button.
    Please note: The Submit BEA button will create a PAMIS BEA in UCRFS.  Depending upon the award start date, the BEA should appear on the ledgers the following day.

    For further information please contact Cynthia Parish by phone at 8-5535 or by e-mail at cynthia.parish@ucr.edu

    This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server.

    cc:
    Transactor@ucr.edu
  • SAMPLE PAMIS AWARD ALLOCATION NOTIFICATION (E-mail #3)


    Date: Wed, 17 Mar 2004 7:59:52 -0800
    From: PAMIS WebMaster
    Reply-To: NOREPLY@ucr.edu
    To: TRANSACTOR@ucr.edu
    Subject: PAMIS Award Allocation

    Principal Investigator: Jim Nasium

    Department: Biology (A01081)
    FAU   Fund:21650   Activity:A01081    Function:44
    Agency: NATIONAL SCIENCE FOUNDATION
    Agency Award No: DEB-0488888
    Award Amount:      $232,004.00
    Effective Dates: 07/01/2004 through 06/30/2005
    PAMIS Award No: 001233-002
    BEA (Allocation) Journal ID: 0000123456

    This e-mail serves as notification that the above referenced award has been accepted on behalf of the University.  The effective date for incurring expenditures/commitments is the beginning date specified in the award.

    Expenditures must be classified under the appropriate expense accounts.  Please use the FAU coding assigned to this award on requisitions, payroll, travel or other items chargeable to these funds.

    Responsibility for adherence to the terms (including expiration date) and budget control in the expenditure of funds provided rests with the Principal Investigator.  Please note that appropriations and expenditures incurred must be in accordance with University procedures and the awarding agency terms.  The title to all supplies, books and/or equipment purchased with funds from this award rests with either the University or the agency.

    Sincerely,
    Mark Carr
    Extramural Funds Manager

    This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server.

    cc:
    PrimePI@ucr.edu
    CourtesyCopy@ucr.edu
    Transactor@ucr.edu
    Accounting@ucr.edu
    EquipMgmt@ucr.edu

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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