Frequently Asked Questions
General:
Encumbrance balances are shown on the report from UCRFS Query for Outstanding Encumbrances, but the PO can not be found from eBuy. Why?
When a PO is paid in full, why does the encumbrance amount still appear on the encumbrance report in addition to a credit amount?
When I attempted to release both credit and debit encumbrances, only the debit encumbrance was released. Why? Also, can the department release credit encumbrances?
After an invoice has been paid in full, can the system automatically release the encumbrance balance?
Why do I see a negative encumbrance balance on my Financial Transaction Detail Report?
Is there a special method to releasing encumbrance balances for “old system” purchase orders (from SubPOlite and POlite) versus eBuy purchase orders?
Can I release an encumbrance for a Lease or Maintenance Agreement?
Why do I see encumbrance balances on the Financial Transaction Detail report and the Enterprise Reporting System (ERS) reports but not in my UCRFStotals queries?
General:
Q. Encumbrance balances are shown on the report from UCRFS Query for Outstanding Encumbrances, but the PO can not be found from eBuy. Why?
A. To be provided...
Q. When a PO is paid in full, why does the encumbrance amount still appear on the encumbrance report in addition to a credit amount?
A. To be provided...
Q. When I attempted to release both credit and debit encumbrances, only the debit encumbrance was released. Why? Also, can the department release credit encumbrances?
A. To be provided...
Q. After an invoice has been paid in full, can the system automatically release the encumbrance balance?
A. To be provided...
Q. Why do I see a negative encumbrance balance on my Financial Transaction Detail Report?
A. To be provided...
Q. Is there a special method to releasing encumbrance balances for “old system” purchase orders (from SubPOlite and POlite) versus eBuy purchase orders?
A. To be provided...
Q. Can I release an encumbrance for a Lease or Maintenance Agreement?
A. To be provided...
Q. Why do I see encumbrance balances on the Financial Transaction Detail report and the Enterprise Reporting System (ERS) reports but not in my UCRFStotals queries?
A. To be provided...
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