University of California, Riverside

UCR Reporting



On-Demand Reports


On-Demand Reporting


Knowing your Reports

Ad-hoc reporting is available from a number of pre-defined financial and budgetary reports contained within the UCRFS Application.  Transactions from feeder systems and on-line transaction processing applications are updated nightly.  However, the most accurate reports are available for accounting periods that have been officially closed, please watch for email announcements from the Accounting Office regarding the month-end ledger status.

Please review the category listing below for additional information regarding these reports.

Financial Reports
NameDescriptionSampleAuth. ProcedureAccess ProcedureNotes

Financial Transaction Detail (FTD) Report

This is the official departmental general ledger. Departmental ledger reconciliations must be based on this report. This report provides detailed transactional information on the Temp, Actuals and Encumbrance ledgers for a given FAU with subtotals at the Budget Category level.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access.

UCRFS reports are available within UCRFS Reports & Inquiry.

Pre-run FTD reports are available at month end at the UCRFS reports site.

Corporate Financial Activity Summary

This report provides a summary of activity for all funds and functions associated with a particular activity code. This is the departmental equivalent of the revenue and expenditure sections of the detailed trial balance report. No fund titles are included on this report.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

Inception To Date Report

This report was developed for true contract and grant funds. The report is different from other UCRFS reports as it displays financial information since the awards inception (or start date) not by fiscal year. There are two parts to this report: Budget to Actuals and Current/YTD expenses by Expense Account.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.

Pre-run ITD reports are available at month end at the UCRFS reports web page.

490 Detail Report

This report provides a fund summary by Budget Category for a selected Fund and period. The report includes revenues and expenditures for all activities and functions associated with a fund as well as the unexpended balance account to determine the fund balance. Departments must specify a particular fund number in the report criteria.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

490 Summary Report

This report was designed for Central Office use

step 1

N/A

N/A


N/A

470 Summary and Detail Report

The 470 Reports were designed for Central Office use. .

step 1

N/A

N/A


N/A

Journal Detail

This report provides detailed transactional information for a specific journal ID.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

Deficit Position Report

This report provides a summary of activity for all funds and functions associated with a particular activity code. This is the departmental equivalent of the revenue and expenditure sections of the detailed trial balance report. No fund titles are included on this report.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

PO Encumberance Report

This report provides PO encumbrance balances and information on a PO's eligibility for reconciliation.  The report is presented by department code and accounting period.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.

Pre-run Encumbrance Reports are available at month end at the UCRFS reports web page.
Cost Center Reports
NameDescriptionSampleAuth. ProcedureAccess ProcedureNotes

Budget Category Summary

This report summarizes expenditure activity by Cost Center for a given FAU and period with subtotals at the account number and budget category level.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

Cost Center Summary

This report summarizes expenditure activity by Cost Center for a given FAU and period with subtotals by fund an function.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

Account Summary

This report summarizes expenditure activity by Account Number for a given FAU and period with subtotals by fund and function.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A
Budgetary & Staffing Reports
NameDescriptionSampleAuth. ProcedureAccess ProcedureNotes

Staffing Summary Report

This report provides a year to date summary of staffing transactions for the specified FAU sorted by budget category and activity. The summary categories include PPS data, provisions, total staffing, and are off-set by the current permanent budget balance. Any out of balance is displayed and the report serves as a simple tool to determine whether a particular activity is in balance.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.

N/A

Staffing Detail Report

This report provides year to date detail and totals of the three major components deriving staffing which are; the permanent budget, PPS transactions, and provisions for the FAU specified. This report will list all budget transactions for the year, open provisions and PPS information.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

BEA Transaction Report

This report provides the July 1 beginning balance along with detailed itemization of permanent BEAs including adjustments, increments, journal number, and a brief BEA line description concluding with a year to date balance of FTE and amounts.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

BEA Detail Report

This report provides detailed transactional information for a specific BEA -- saved as work-in-progress or posted.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

Perm Org Summary Level Budget

This report provides a high-level summary of permanent July 1 year to date changes by summary level account (e.g. Academic Salaries (ACSAL), Staff Salaries (STSAL), etc.) for the FAU specified

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.

 N/A

Perm Org Summary Budget Report

The report provides a high-level summary of permanent July 1 year to date changes sorted by budget category for the FAU specified.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

Zero Dollar BEA Report

This report provides a listing of FAUs where financial transactions were processed but a temporary budget does not exist for the FAU.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A
Cost Transfer Reports
NameDescriptionSampleAuth. ProcedureAccess ProcedureNotes

FCT Detail (FTD) Report

This report provides detailed transactional information for a specific FCT. The additional justification for transactions over 120 days can be viewed through this report.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

NCT Detail

This report provides detailed transactional information for a specific NCT.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A
Procard Reports
NameDescriptionSampleAuth. ProcedureAccess ProcedureNotes

PCT Detail Report

The PCT Detail Report provides detailed transactional information for a specific PCT.  

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

PCT Aging Report

The PCT Aging Report provides a listing of ProCard transactions for the specified Activity Code that have not been transferred from the default FAU and the aging of the transaction.

step 1

Access to UCRFS Reports is available to all UCRFS users.  Please contact your SAA for UCRFS access

UCRFS reports are available within UCRFS Reports and Inquiry.


N/A

PCT Audit Report

This report is for Central Office use only.


N/A

N/A


N/A

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

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