University of California, Riverside

Enterprise Directory

Affiliate Account Requests Using eForms

Enterprise Directory User Guide

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Affiliate Account Requests Using eForms

An affiliate is a person who is engaging in official campus business but does not have an entry in PPS (the campus payroll system) and under most all cases is not employable via PPS. This individual may be a consultant on contract, a visiting international researcher, a temporary agency employee or any other identified individual who, for the benefit of the university, should have access to authenticated electronic communications. (See Campus Policies).  Prior to completing the eForm request please read the E-Form Overview, Roles, Access and Using eForms information found at the following link:  Roles and Access needs to be established  prior to using the program.

Complete the on-line eForm UCR Affiliate Access & Verification of Identity.  The Enterprise Directory Administrator should be the primary individual responsible for requesting and confirming the new Users identity. The request will include who this new User is (category of affiliation), justification for request  and how long they will be affiliated with UCR.  You will need to provide the date (e.g. 06/30/2013) the affiliation will end. The maximum request is 6 months.  The Affiliates access to email and UCR systems will terminate the day following the affiliate end date. Include the following information on the request form, which is required to complete an entry in the Campus Enterprise Directory Database:

  • First Name, Middle Initial & Last Name
  • Working Title
  • Phone & Fax #
  • Room # and Bldg where located
  • Supervisors Name and UCR NetID
  • Six letter department code (e.g. DO1129, same as Immediate Supervisor)
  1. To be an authorized UCR Affiliate the physical identity of the individual must be verified.  The eform will require the type of valid picture identification used to identify the person and who physically verified this information.  This person will be also be the direct contact for the confidential transmission of the completed request, which will include the UCR NetID and temporary password.  Do NOT provide any identification numbers from your documentation.
  2. Upon receipt of the request, the C&C Enterprise Directory Manager will process the request by creating an entry in the UCR Enterprise Directory.  After the update, C&C will coordinate the faxing of the completed UCR NetID Transmittal.  This must be the same individual who verified the identity.  The information is confidential. The department Enterprise Directory Administrator (EDA) will issue a copy of the completed UCR NetID Transmittal, which includes the newly created UCR NetID and temporary password to the User and will retain a copy, as the official department of record.
  3. The Affiliate's supervisor or sponsoring department is responsible for notifying C&C to make any changes to the Affiliate's Enterprise Directory record. These changes include extension requests, early affiliation expiration and conversion to UCR Employee status (Career or Limited). If an extension is needed, a new eForm request will be need to be submitted via  Extensions should always be requested prior to the expiration date to avoid the loss of stored emails and the need for a new temporary password.  If the employee is converting from Affiliate to UCR Employee status, please send email to C&C, and provide the employees PPS ID #. Wait until the day after the PPS entry updates before sending the email.
  4. Please email with any questions regarding affiliate requests.

Procedures for Requesting Mailgroups

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