University of California, Riverside

Information for Emeriti/ae

Policy Overview

Overview Contents

UCR Campus Policy

Professor and Associate Professor - Emeritus/a Without Salary Appointments

Policy Owner: Academic Personnel and Computing and Communications

Professor and Associate Professor - Emeritus/a Without Salary Appointments

A. Introduction and Background

The title Professor Emeritus/a is conferred, upon retirement, on every UCR Professor and Associate Professor Emeritus/a faculty are welcome, active, and vibrant participants in UCR's scholarly and intellectual communities It is thus very important that Emeritus/a designations are established within UCR's Payroll Personnel System (PPS) and Enterprise Directory for all retired faculty so that access and connectivity can be maintained with all campus electronic systems.Back to Top

B. General Policy

Emeritus/a without salary appointments are to be utilized whenever an academic appointee with Emeritus/a status retires from the University Use of the title through the PPS system allows Emeritus/a faculty to utilize various campus administrative / electronic systems (e.g. UCR's e-mail system, receive automated electronic campus notifications, utilize UCR's electronic information systems, etc.).  Not only will the Emeritus/a appointment allow for continued use of university resources, it will also provide liability coverage in the event of an accident.Back to Top

C. Specific Policy Elements

  • Emeritus/a appointments should be made only after a retiree's regular appointment has been terminated and at least 24 hours have passed. This ensures the retirement system correctly captures the retiree's new status.
  • The following title codes may be used for these appointments:
    3249  ________SENATE-EMERITUS/A
  • Departments will enter retired ladder rank faculty into PPS using one of these title codes. Title code 1132 should be used for Professor Emeritus/a titles and title code 3249 should be used for Associate Professor Emeritus/a titles.
  • Please note that this policy does not address other academic titles codes / appointees (e.g. Cooperative Extension Specialists, Professional Researchers, Librarians, Lecturers, etc.). Non-senate retirees who desire access to campus systems should request designation as a Campus Affiliate (contact Computing and Communications for additional information).
  • The title Professor Emeritus/a is conferred, upon retirement, on every Professor and Associate Professor therefore emeritus without salary appointments do not require a faculty vote.
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D. Procedures for creating an Emeritus/a without salary appointment:

  1. Terminate the employee's regular appointment(s).
  2. Wait at least 24 hours.
  3. Re-hire the retiree:
    • Witness the retiree's signature on a new UC State Oath of Allegiance, Patent Policy, and Patent Acknowledgment form UPAY585. This form is required of all persons re-employed by the University after a termination of service if the date of re-employment is more than one year after the date on which the previous oath was signed.
    • Have the retiree complete the UCR Volunteer Register Form.
    • Enter the new appointment into PPS after a 24-hour waiting period using the appropriate title code which will effect the change in employment status.
    • Create the appointment with an indefinite end date. The authentication system will automatically cancel access / privilege at age 99.
  4. Update UCR's Enterprise Directory based upon the Payroll Personnel System (PPS) data feed that include records with the Emeritus/a status (recall that when a retired faculty member is entered into PPS and given one of the two aforementioned title codes, UCR's identity management systems will be updated) The procedure for updating the Enterprise Directory is as follows:
    • The Enterprise Directory Coordinator (based on PPS Home Department) will receive a notification that a new Emeritus/a faculty record is available for processing.
    • The Enterprise Directory Coordinator will update the Emeritus/a record as needed (e.g. providing a working title, etc.).
    • Upon approval by the Enterprise Directory Coordinator, the Emeritus/a record will function like an active employee record (e.g. the Emeriti's name will appear in the campus directory, the individual will be able to use campus e-mail, be eligible to use campus systems, etc.).
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E. System Access

Emeritus/a appointments will have access to campus administrative systems in the same way active employees have access to these systems  Please note that certain campus systems are made available to Emeriti and active employees without the employee requesting access to these systems (these systems include e-mail, wireless network access, etc.) Additionally, Emeriti and active employees are eligible to utilize other campus systems and are granted access to these systems by departmental Systems Access Administrators (SAAs) via UCR's Enterprise Access Control System (EACS) These systems include the campus travel system, purchasing system, academic merit and promotion system, etc.
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F. Termination of Emeritus/a Without Salary Appointments

Appointments may be terminated at any time by processing a separation action within PPS These appointments must be separated within PPS upon death or age 99.
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G. Policy Oversight.

Oversight for this policy is provided by the Academic Information Systems Steering Committee (this committee last reviewed and approved this document on October 25th, 2007).
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  1. General University Policy Regarding Academic Appointees APM 120
  2. UC State Oath of Allegiance and Patent Acknowledgement UPAY585
  3. UCR Volunteer Register Form
  4. UCR Volunteer Status Extension/Separation Notice
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More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541