University of California, Riverside

iGrade



Assigning Grades with iGrade


  • How do I assign grades to my students in iGrade?
    1. After logging into iGrade, select the course for which you wish to assign grades from your list of courses. Your course roster will load.
    2. Assign grades to the students by selecting the appropriate grade from the iGrade column to the right of the student’s name. You may also enter notes in the Notes column on the right hand side of the screen.The Notes will not be uploaded to the Registrar but will be saved in iGrade for future reference. Students will never be able to see Notes.
    3. If your course is large enough that the roster is longer than one page, select Save Changes before moving on to the next page. If you do not do so, your grade assignments will be lost.
    4. Once you have entered a grade for each student, and Save Changes has been pressed, the Prepare To Post Grades button will appear.
    5. Click submit to send the entire course roster to SIS where the grades will be validated. The system will return with either a valid or invalid grades notification.
    6. If you see a screen indicating that there are invalid grades, make a note of the invalid grades. Then click View Roster at the top of the screen to return to the roster and make changes to the grades. Invalid grades are usually due to withdrawn students or an incorrect grade type.
    7. If you make a change, you must choose Save Changes and then choose Prepare To Post Grades again.

    Important Note: Generally, the registrar database is unavailable between the hours of 11:30 PM  - 6 AM, during which time you will be unable to post grades, and will receive an error message similar to “Cannot validate grade for submission. File is closed.” If this occurs, you will need to wait until the following morning to resubmit the grades. The grades will be saved in iGrade in the meantime, if you have selected Save Changes.

  • What Does It Mean When Some Grades Fail to Validate?

    After submitting grades you will see a log page with information on the success and failure of grade validation. A few failed grade validations are normal. There are several reasons that a grade may fail to be validated:

      • A missing grade on your grade sheet
      • The student has withdrawn from the course
      • An Extension student or other non-registered student on your grade sheet. At this time Extension students cannot be graded using iGrade. Instead, use the paper forms from the Registrar.

    After submitting grades return to the Course Roster to determine if any grades are missing.

  • How Do I Upload My Grades Directly to iGrade from Excel?
      1. In order to upload grades stored in a spreadsheet to iGrade, the spreadsheet must contain specific columns and headings, and must be stored as a comma separated value file (.CSV).
      2. It is recommended that you save another copy of your spreadsheet (using File>Save As) in .CSV format, rather than using the original, since certain formatting is not supported in .CSV files.
      3. The required columns that must exist in a grade spreadsheet to be uploaded to iGrade are a column containing only the students’ SID numbers, and a column containing the students’ letter grade.
      4. The former column must have the heading SID, and the latter must have the heading igrade (capitalization does not matter for either heading). Correctly formatted columns in Microsoft Excel would look something like the example below: (The spreadsheet can contain other columns, iGrade will ignore these.)
    Spreadsheet
    1. Once you have your spreadsheet in correct format, save the changes (be sure to save the file in .CSV format). Be sure to note where the file is saved. You are now ready to upload to iGrade.
    2. Login to iGrade at https://igrade.ucr.edu.
    3. After logging in, your list of courses will load. Select the course for which you wish to upload grades. Your course roster will load. This may take more than a minute for some large classes.
    4. Select Upload Grades at the top of the screen.
    5. Select “Browse”, and then locate your .CSV format grade file. Select “Open”.
    6. Select .
    7. A webpage will appear detailing the results of the upload as a number of successes and failures. A limited number of failures is to be expected, due to roster changes throughout the quarter or the presence of Extension Students in the roster.
    8. Select View Roster.
    9. If a large number of failures was indicated, confirm that each student has a grade entered next to his/her name.
    10. If any students do not have grade assigned, enter it manually. Be sure to select Save Changes before changing between pages in your roster. If you do not, your grade changes will be lost.
    11. Once every student has a grade assigned, select Save Changes, then select Prepare To Post Grades to send the entire course roster to SIS where the grades will be validated. The system will return with either a valid or invalid grades notification.
    12. If you see a screen indicating that there are invalid grades, make a note of the invalid grades. Then click View Roster at the top of the screen to return to the roster and make changes to the grades.
    13. If you make a change, you must choose Save Changes and then choose Prepare To Post Grades again.
  • How do I post notes in iGrade
      1. After logging into iGrade, select the course for which you wish to post notes from your list of courses. Your roster will load.
      2. On the right hand side of the screen, enter notes in the notes field.
      3. Select to save the notes to iGrade.

    Notes will not be uploaded to the Registrar and will never be visible to students. The notes will be saved in iGrade for future reference.

  • How do I transfer my grades from iLearn to iGrade?

    Download these pdf instructions on how to transfer grades from iLearn to iGrade.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

iGrade Support
Computing & Communications Bldg.

Tel: (951) 827-3555
Fax: (951) 827-4541
E-mail: helpdesk@ucr.edu

Footer