University of California, Riverside

Office 365

Automatic Replies

How to set up Automatic Replies

Send automatic replies when out of the office for an extended period of time, such as when on vacation. You can set the reply using OWA or the Office client. 

Using Outlook Web App (

View How to Set Up Automatic Replies at the Office Support site. 

Using Outlook 2016

Set up Automatic Replies in Outlook

1. Click the File tab.

2. Click Automatic Replies.

Auto Reply - select

3. Select Send automatic replies.

Auto Reply - send auto replies

4. If you want, select the Only send during this time range check box to schedule when your out of office replies are active. If you do not specify a start and end time, auto-replies will be sent until you select the Do not send automatic replies check box.

Auto Reply - set timeframe

5. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.

Auto Reply - Inside Organization

6. On the Outside My Organization tab, select the Auto-reply to people outside my organization check box, and then type the response that you want to send while you are out of the office. Select whether you want replies sent to My contacts only or to Anyone outside my organization who sends you messages.

 Auto Reply - Outside Organization

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012