University of California, Riverside

PI Web Reporting System



Annual Payroll Certification System Email Notifications


Annual Payroll Certification Email Notifications

 

Several email notifications will be system generated on the certification timeline.

Emails to the PIWRS Coordinator will be in digest mode when possible.

A summarization of the recipients and content is listed below:

Email Notice One

Notification Date:  1st Day following the budget year's end date

Example:  For a budget year ending on 04-15-2012, a notice will be generated on 04-16-2012

Recipient:  PIWRS Coordinator(s) - digest format

Message:  These funds will require Payroll Certification.  Please begin reviewing PR expenditures and gathering applicable cost sharing data.

Email Notice Two

Notification Date:  8th Day of the month following the project's budget year end date

Example:  For a budget year ending on 04-01-2012, a notice will be generated on 05-08-2012

Recipient:  PIWRS Coordinator(s) - digest format

Message:  Annual Payroll Certification is now available for review prior to distribution to the PI on the 15th of the month.  Review reports and enter adjustments and comments as necessary.

Email Notice Three

Notification Date:  15th Day of the Month following the project's budget year end date

Example:  For a budget year ending on 04-01-2012, a notice will be generated on 05-15-2012

Recipients:  Prime - Principal Investigator; cc:  PIWRS Coordinator(s)

Message:  Payroll Certification must be completed within the next 21 days.

Email Notice Four

Notification Date:  30th Day of the Month following the project's budget year end date

Example:  For a budget year ending on 04-01-2012, a notice will be generated on 05-30-2012

Recipient:  Prime - Principal Investigator; cc:  PIWRS Coordinator(s)

Message:  Reminder that Payroll Certifications are due within the next 7 days.  Uncertified payrolls may be subject to transfer to an unrestricted funding source within your department and/or organization.

Email Notice Five

Notification Date:  37th Day of the Month following the project's budget year end date

Example:  For a budget year ending on 04-01-2012, a notice will be generated on 06-06-2012

Recipient:  Prime - Principal Investigator; cc:  Department Chair and PIWRS Coordinator(s)

Message:  Payroll Certifications are due today.  Uncertified reports will be escalated to your Organizational Unit.  Uncertified payrolls may be subject to transfer to an unrestricted funding source within your department and /or organization.

Email Notice Six

Notification Date:  45th Day following the project's budget year end date

Example:  For a budget year ending on 04-01-2012, a notice will be generated on 06-13-2012

Recipient:  Prime - Principal Investigator,Organizational CFAO; cc:  PIWRS Coordinator, Accounting Office

Message:  The Payroll Certification is past due.  Uncertified salary expenditures are considered unallowable charges to the award.  An unrestricted departmental/organizational FAU must be provided within 7 days for transfer of uncertified salaries.


More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: piwrsfeedback@ucr.edu

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