University of California, Riverside

iTravel



EACS Routing Examples


To assist departments with the task of designating roles in the Travel System and establishing travel routing, included below are examples of how other campus departments have established Travel Roles and Routing. The following examples demonstrate that it is often necessary to identify users outside of your own department/unit to accommodate special approval routing.

C&C Example


C&C Example

This example illustrates that for most C&C travelers their final approver is Josee LaRochelle. Josee is C&C's CFAO

However, if Josee is a traveler, she cannot approve her own travel expenses and Chuck Rowley, the AVC, is her Final Approver.

Additionally, Chuck Rowley as AVC requires special approval. It was necessary to add Felecia Garret (from the EVC office) as a Final Approver in EACS and then enter the special routing process for Chuck's travel.

Note! In this example, user FGARRETT would be obtaining a manual signature from the appropriate individual and scan this document into the Travel System.

VCA - Accounting Office

VCA - Accounting Office Example

This example illustrates that for all Accounting Office travelers (except Bobbi McCracken) the Final Approver is Bobbi McCracken. Bobbi cannot approve her own travel and special routing was added to include Ruth Carter (from the VCA Administrative Office) as her Final Approver.

Note! In this example, user RUTHCA would be obtaining a manual signature from the appropriate individual and scan this document into the Travel System.

NAGS - Academic Department

NAGS Example

This example illustrates special routing for an Academic Department Chair. The Department Chairman, Donald Cooksey, requires additional approval from the CNAG Dean's Office. It was necessary to add Linda Pletcher as a Final Approver to meet this requirement. Additionally, the optional role of Pre Approver was added to allow the CFO (Darrell Ruml) to review the request before it was submitted to the Dean's Office. Finally, a Final Approver cannot approve their own travel expense reports, so it was also necessary to include special routing for the final approver Debbie Van Zanten - Darrell Ruml was added as her Final Approver.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Computing & Communications
Computing & Communications Bldg.

Tel: (951) 827-4741
Fax: (951) 827-4541
E-mail: travelfeedback@ucr.edu

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